Accounts Payable Clerk

Orbus Inc•Woodinville, WA

2d•$24 - $27•Onsite

About The Position

The Accounts Payable Clerk is responsible for processing vendor invoices, maintaining accurate financial records, supporting purchasing and project teams, and ensuring timely payments to suppliers and subcontractors. The ideal candidate will thrive in a manufacturing setting, possess strong attention to detail, and be comfortable managing high-volume invoice processing while supporting operational efficiency.

Requirements

High school diploma or equivalent required
2+ years of accounts payable or accounting support
Knowledge of general accounting principles and accounts payable procedures
Proficiency in Microsoft Office, especially Excel
Strong attention to detail and accuracy
Excellent organizational, communication, and problem-solving skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Ability to maintain confidentiality of financial information

Nice To Haves

Associate degree in Accounting or related field preferred
Experience with ERP or accounting software systems preferred
Experience with job costing and purchase order systems
Familiarity with Washington State sales/use tax requirements
Ability to work collaboratively with operations, purchasing, and project teams
Experience handling high-volume invoice processing
Experience in manufacturing, fabrication, construction, or industrial environments strongly preferred

Responsibilities

Process vendor invoices accurately and in a timely manner
Perform three-way matching of purchase orders, receiving documents, and invoices
Review invoices for proper approvals, coding, pricing, and tax accuracy
Prepare and process weekly check runs, ACH payments, and wire transfers
Reconcile vendor statements and resolve invoice discrepancies with vendors and internal departments
Maintain organized and accurate AP files and records
Communicate with vendors regarding payment status, billing issues, and account inquiries
Assist with month-end closing activities related to accounts payable
Monitor outstanding invoices and ensure payments are made according to company terms
Enter and reconcile company credit card transactions and employee expense reports
Support purchasing and project management teams with invoice tracking and job cost allocation
Maintain vendor information including W-9s, insurance certificates, and payment terms
Ensure compliance with company policies, accounting procedures, and internal controls
Assist with audits and provide requested documentation as needed
Perform other accounting and administrative duties as assigned
Other duties as assigned.