Accounts Payable Clerk- Corporate Office

Oakwood Management Company • Reynoldsburg, OH

11d • $20 - $25 • Onsite

About The Position

The Accounts Payable Clerk – Utilities is responsible for the accurate and timely processing, coding, tracking, and maintenance of utility invoices and related accounts. This position works closely with property teams, vendors, residents, and the Accounting Department to ensure utility expenses are properly recorded, resident responsibilities are identified, and outstanding issues are resolved. The Accounts Payable Clerk - Utilities will report directly to the Vice President of Accounting & Finance. The ideal candidate is highly organized, detail-oriented, comfortable working with a high volume of invoices and documentation, and able to effectively manage multiple priorities throughout the day.

Requirements

• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a high-volume, deadline-driven environment.
• Ability to prioritize, pivot between tasks, and manage multiple responsibilities simultaneously.
• Strong organizational and follow-up skills.
• Basic proficiency with Microsoft Excel and Word.
• Working knowledge of Adobe Acrobat, Snipping Tool, and general computer applications.
• Comfortable performing data entry and working extensively with electronic documents and spreadsheets.
• Strong written and verbal communication skills.
• Ability to communicate professionally with vendors, property teams, residents, and coworkers.
• Ability to research issues, identify discrepancies, and determine appropriate next steps.
• Ability to work independently while also functioning effectively as part of the Accounting team.
• Willingness to learn new systems, procedures, and responsibilities.

Nice To Haves

• Previous accounts payable, bookkeeping, utility billing, or accounting experience.
• Previous experience working in property management or multifamily housing.
• Experience with Yardi Voyager or similar property management/accounting software.
• Experience processing utility invoices or managing utility accounts.
• Familiarity with ACH transactions and electronic payment processing.

Responsibilities

• Perform accurate and timely data entry in Yardi and Excel.
• Review and properly code utility invoices, including common area, residential, corporate, and split-site expenses.
• Review invoices and account information to determine the actual amounts owed and identify discrepancies when necessary.
• Determine resident responsibility for applicable utility charges.
• Research payables, invoice batches, payments, and checks within Yardi.
• Import ACH payment records into Yardi and verify information for accuracy and completeness.
• Accurately print, organize, and process invoices received electronically from vendors and property sites.
• Update utility workbooks daily using Unit Availability Detail information.
• Maintain utility-related vendor portals, including updating account information, payment methods, and autopay information.
• Communicate directly with utility providers and other vendors regarding payments, refunds, deposits, account discrepancies, late fees, and other billing issues.
• Negotiate late fees, penalties, deposits, and other charges with vendors when appropriate.
• Research and resolve utility billing discrepancies and account issues.
• Maintain accurate vendor and utility account information.
• Follow up on outstanding items to ensure issues are resolved in a timely manner.
• Communicate with Property Managers and site teams regarding unusually high utility bills, billing discrepancies, and other utility-related concerns.
• Assist property teams and designated staff with resident questions regarding utility charges posted to resident ledgers.
• Field and respond to basic accounts payable and utility-related questions from property teams.
• Notify Property Managers of resident utility shutoff notices, annual backflow testing requirements, service issues, and other time-sensitive utility matters.
• Follow up with Property Managers and appropriate staff to ensure required actions have been completed.
• Open, sort, distribute, and process a high volume of incoming mail.
• Scan, organize, file, and digitally store invoices and supporting documentation in accordance with company procedures.
• Maintain organized and complete electronic and physical records.
• Assist with special projects and additional Accounting Department responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed