Accounts Payable Clerk

Prairie Band LLC•Holton, KS

13d•Onsite

About The Position

The Accounts Payable Clerk is responsible for providing accounts payable support and ensuring the accurate and timely processing of vendor invoices, employee reimbursements, and other company obligations. This position maintains vendor records, supports month-end closing activities, assists with audit requests, and ensures compliance with company policies and procedures.

Requirements

High school diploma or equivalent required.
Minimum one (1) year of Accounts Payable experience.
Experience with accounting software and Microsoft Office applications, particularly Excel.
Knowledge of accounts payable processes, invoice processing, and vendor management.
Ability to perform basic mathematical calculations and account reconciliations.
Ability to work on a variety of tasks and to perform a variety of administrative duties, such as typing, word processing, filing, and processing paperwork.
Strong organizational, critical thinking and people skills.
Strong attention to detail and commitment to professional integrity.
Able to execute multiple tasks, deadlines, and priorities.
Take initiative to work through issues without requiring constant supervision.

Nice To Haves

Associate degree in Accounting, Business Administration, or related field.
Two (2) or more years of Accounts Payable experience.
Experience with ERP or accounting systems
Experience processing multi-company or multi-entity accounts receivable transactions.

Responsibilities

Receive, review, and process vendor invoices for accuracy, proper coding, required approvals, and supporting documentation.
Enter invoices and credit memos into the accounting system.
Match purchase orders, receiving documentation, and invoices when applicable.
Monitor invoice due dates and prepare weekly payment runs.
Process payments through checks, and support processing ACH, wire transfers, and other approved payment methods.
Maintain vendor files, including W-9 forms, tax documentation, and contact information.
Communicate with vendors regarding invoice status, payment inquiries, discrepancies, and account reconciliations.
Research and resolve invoice discrepancies, pricing differences, duplicate payments, and vendor statement variances.
Reconcile vendor statements and ensure outstanding items are addressed timely.
Maintain electronic and physical accounts payable records in accordance with company retention policies.
Assist with month-end close by preparing reconciliations and supporting schedules.
Assist with annual audits and provide requested documentation and support.
Generate and distribute accounts payable reports as requested by management.
Assist with 1099 preparation and reporting activities.
Ensure compliance with company policies, internal controls, and approval requirements.
Maintain confidentiality of company financial information.
Establish and maintain effective working relationships with vendors and management.
Effectively communicate orally and in writing.
Participate in departmental and company meetings as required.
Contribute to team efforts by accomplishing related duties as assigned.