Accounts Payable Clerk

SACRAMENTO NATURAL FOODS CO-OP•Sacramento, CA

1d•Onsite

About The Position

The Accounts Payable Clerk is responsible for prompt and accurate bill payments, providing exceptional internal customer service, and offering administrative and clerical support to the Finance Department. They assist in developing and implementing department procedures related to customer service, internal controls, departmental conditions, staff support, productivity, and other workplace factors, all while upholding the values of Sacramento Natural Foods Co-op and its cooperative identity. This role is within the Finance Department and reports to the Senior Accountant.

Requirements

At least one year of experience in accounts payable or a similar accounting, bookkeeping, or administrative role.
Understand complex instructions, correspondence, and memos.
Communicate effectively with staff in oral or written form.
Effectively present information during one-on-one and small group interactions with customers and other employees.
Create clear and easy-to-understand written procedures for routine tasks.
Add and subtract two-digit numbers, and multiply and divide by 10s and 100s.
Perform these operations using U.S. currency and units of weight, volume, and distance.
Use common sense to follow detailed written or spoken instructions.
Address problems that involve a few specific variables in standardized situations.
Prioritize work tasks, handle multiple tasks, and stay focused.
Use Microsoft Word, Excel, email, websites, and accounting software proficiently.
High school diploma, GED, or equivalent certification.
Identifies and resolves issues promptly.
Handle challenging situations.
Respond quickly to business needs.
Request feedback to enhance internal services.
Respond to service and assistance requests.
Adjusts to shifts in the work environment.
Handle competing demands.
Handle frequent changes, delays, or unexpected events.
Consistently arrive at work on time.
Arrive punctually for meetings and appointments.
Follow management instructions.
Dedicate yourself to achieving department goals and expectations.
Complete tasks on time or notify the appropriate person with an alternate plan.
Show precision, thoroughness, and attention to detail.
Seeks ways to improve and promote quality.
Use feedback to enhance performance.
Monitor your work to ensure quality.
Set goals and work to improve productivity levels.
Complete work in a timely manner.
Work swiftly and precisely with a sense of urgency.
Use equipment and materials correctly.
Protect the safety of yourself, co-workers, and Co-op patrons at all times.
Report any potentially dangerous equipment or situations to a supervisor immediately.
Report safety-related accidents and incidents to a manager immediately.
Follow all of the company's safety policies and procedures.

Nice To Haves

Experience using Sage 300ERP.
Associates or bachelor’s degree in accounting, finance, or a related field.

Responsibilities

Follows all Co-op policies, procedures, and expectations.
Prepare invoices for entry, including calculating department amounts and verifying totals.
Monitor signatures and account coding on every invoice.
Match packing slips to invoices.
Research proof of delivery as needed.
Review receiving log for accuracy.
Complete accounts payable entries accurately and efficiently.
Prepare and submit necessary reports.
Ensure timely and accurate processing of invoices.
Handle accounts payable research, vendor requests, and questions.
Reconcile statements.
Maintain cordial vendor relationships.
Ensure timely and accurate filing of invoices.
Prepare and mail accurate 1099 forms and reports by federal deadlines.
Maintain control over current and previous years' A/P files, including their annual transfer to storage facilities.
Collect and deliver mail promptly and accurately.
Assist the Senior Accountant with vendor reconciliation, accounts receivable processing, and compiling transfer spreadsheets.
Offer prompt and precise administrative support to the department.
Manage department files, records, and electronic databases.
Manage special projects assigned by the Senior Accountant.
Help train other staff members as assigned by the Senior Accountant.
Participate in meetings and events as requested.
Show daily support for cooperative values and principles.
Compile information and contribute to reports as needed.
Carry out additional tasks and work in different departments as assigned.
Must be available to work hours according to the needs of the business and their department.