Accounts Payable Clerk (Immediate Opening)

IDEA Public Schools•Weslaco, TX

3d•Hybrid

About The Position

The Accounts Payable Clerk is responsible for accurately processing, reconciling, and maintaining all vendor payments and expense transactions to ensure IDEA Public Schools meets its financial obligations in a timely and compliant manner. The Clerk ensures that all invoices are entered, verified, and paid within policy timelines and in accordance with federal, state, and local regulations. This role supports the Accounts Payable Supervisor and the broader Finance team by maintaining accurate records, providing exceptional customer service to internal and external stakeholders, and upholding IDEA’s commitment to fiscal responsibility and operational excellence. The Accounts Payable Clerk is a critical contributor to the integrity and efficiency of IDEA’s financial operations and the advancement of organizational goals.

Requirements

High School Diploma or GED required
Minimum of two years of professional experience in Accounts Payable, with preference for experience in an educational or public sector environment.
Must be able to sit for extended periods while performing computer and desk-based tasks.
Must be able to lift and carry up to 15 pounds occasionally (such as files or office supplies).
Must be able to operate standard office equipment, including computers, phones, copiers, and calculators.

Nice To Haves

Associate’s or Bachelor’s degree in related field preferred

Responsibilities

Process and enter all invoices into Tyler Munis within two business days of receipt, ensuring accuracy and completeness.
Verify all invoices using the Three-Way-Match process and process 100% of payments within the 30-day payment window.
Maintain proactive communication with vendors and internal stakeholders regarding pending or past-due invoices and upcoming deadlines.
Prepare and execute check runs twice weekly, ensuring all approved payments are completed accurately and on schedule.
Ensure all expenditures are correctly allocated in Tyler Munis by the sixth business day of the following month.
Reconcile 100% of P-Card expenditures by the third business day of each month.
Adhere to all requirements of the Financial Accountability System Resource Guide (FASRG) and maintain compliance with state and federal regulations.
Provide complete and timely documentation to external auditors, ensuring all audit requests are fulfilled without findings.