ACCOUNTS PAYABLE CLERK

Bryan County

11h•Onsite

About The Position

The Bryan County Board of Commissioners is now accepting applications for a Full Time Accounts Payable Clerk in the Finance Department. This position is responsible for coordinating and overseeing the County’s accounts payable functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and vendor records. This role also provides training and support to other departments, assists with audits and financial reporting.

Requirements

Associate’s degree in accounting, Finance, Business Administration or a combination of specialized education and training in the field of work.
Must possess and maintain a valid Driver's License.
Ability to adapt to change while maintaining a positive attitude.
Ability to accurately and efficiently enter data into computer software and systems.
Proficient with Microsoft Office Outlook, intermediate level in Excel, and Abode.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Good verbal communication skills.

Responsibilities

Coordinates the compilation, verification, coding, processing, and payment of Accounts Payable invoices, ensuring compliance with laws, policies, and general ledger requirements.
Provides training and support to County departments regarding accounts payable processes.
Ensures timely and accurate payments in accordance with County policies and procedures.
Maintains and properly files all financial and accounting records related to accounts payable.
Assists with the processing of purchase orders as needed.
Maintains accurate vendor files, including contact information, banking details, and W-9 tax documents.
Receives and routes invoices and account statements to departments and directors for approval and batching.
Verifies the accuracy of account codes to ensure proper budget assignment.
Oversees posting, balancing, and reconciliation of invoices and accounts payable data.
Verifies all vendor invoices against payment registers and resolve discrepancies in accordance with procedures.
Responsible for voiding, stop payments, and reissuance of vendor payments per policy and daily banking exceptions.
Communicates professionally with vendors to address invoice inquiries, discrepancies, and payment details.
Accurately process annual Federal 1099 tax forms.
Research information and prepare annual unclaimed property reporting.
Assists with month-end and year-end closing processes.
Provides supporting documentation for internal and external audits.
Works with management and team on continuous team process improvement.
Performs special projects, including compiling results and recommendations when required.
Responds to questions and requests for information from customers, auditors, employees, and others.
Punctuality and attendance are essential.
Performs other related duties as required.