Accounts Payable Clerk

Hunt's Services•Federal Way, WA

8d•$25 - $27•Onsite

About The Position

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments, matching vendor invoices to purchase orders and supporting documentation, and maintaining strong internal controls while supporting the monthly financial close. This position works closely with the Warehouse, Operations, and Accounting departments to ensure all expenditures are properly authorized, coded, recorded, and reconciled in accordance with company policies and GAAP.

Requirements

Strong understanding of accounts payable processes, internal controls, and GAAP.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to function well in a high-paced, high-volume and at times stressful environment.
Ability to interpret financial data
Proficient with QuickBooks and Microsoft Office Suite required.
Must understand debits and credits.
Must be adaptable and open to changing processes.
Must have a high level of integrity and confidentiality.
Must be professional, friendly and have a positive attitude.
Must want to work in a team and family-oriented environment.

Nice To Haves

Associate degree in accounting or related field a preferred.
Experience with Service Titan a preferred.
Experience in the HVAC, plumbing, electrical, construction, or home services industry preferred.

Responsibilities

Process vendor invoices accurately and timely.
Match purchase orders, receipts, and invoices to ensure accuracy prior to payment.
Enter vendor invoices into QuickBooks and maintain accurate vendor records.
Prepare bi-monthly payment runs by check, ACH, or electronic payment.
Monitor vendor payment due dates to maximize discounts and avoid late payment penalties.
Batch and transfer transactions in ServiceTitan to QuickBooks.
Review transferred transactions for accuracy and completeness, researching and resolving any batching, synchronization, or posting errors.
Maintain organized electronic vendor files and supporting documentation.
Knowledge of sales tax and vendor compliance requirements.
Resolve invoice discrepancies and payment issues with vendors and internal departments.
Establish and maintain vendor accounts, including new vendor setup.
Obtain and maintain W-9 forms and other required vendor documentation.
Respond to vendor inquiries regarding invoices, payment status, and account balances.
Ensure invoices are recorded in the proper accounting period.
Reconcile vendor statements and investigate outstanding items.
Reconcile company credit card statements and supporting receipts.
Prepare supporting schedules for accounts payable, accrued liabilities, and prepaid expenses.
Assist with annual 1099 preparation and reporting.
Assist with month-end and year-end close activities.