Accounts Payable Clerk/Administrative Assistant

BallenIsles Country Club • Roseville, CA

9d • $20 - $25 • Onsite

About The Position

Sierra View Country Club, located in Roseville, CA, is pleased to announce an excellent career opportunity for a full-time Accounts Payable Clerk/Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you will contribute to a global leader in golf and community management.

The Accounts Payable Clerk/Administrative Assistant supports the club’s financial operations, administrative functions, and member-facing services by managing day-to-day accounts payable processes while providing reliable front-office and operational support. This role is responsible for accurate invoice processing, vendor coordination, payment preparation, recordkeeping, daily receipt reconciliation, and confidential handling of financial, member, and employee information.

In addition to accounting support, the position assists with member communications, guest reception, tournament administration, event coordination, and other clubhouse administrative needs. The ideal candidate is highly organized, detail-oriented, professional, and service-focused, with the ability to balance accounting accuracy, administrative efficiency, and welcoming member experience in a private club environment.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Two or more years of accounts payable and administrative assistant experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfortable with learning new programs/systems.
• Strong organizational skills with the ability to manage multiple deadlines and events simultaneously.
• Professional written and verbal communication skills.
• Proven discretion in handling confidential and sensitive information.

Nice To Haves

• Prior experience at a private club, resort, or golf facility.
• Working knowledge of golf, and tournament formats.
• Familiarity with club management or tee-sheet software (e.g., Jonas, Northstar, ClubEssential, GolfGenius, foreUP).
• Event planning or event coordination experience.

Responsibilities

• Process the full accounts payable cycle: receive, verify, code, and enter vendor invoices for all club departments and cost centers.
• Match invoices to purchase orders, packing slips, and department-head approvals; research and resolve discrepancies in pricing, quantity, and terms.
• Ensure proper general ledger coding by department and account, including proper treatment of capital expenditures, prepaid expenses, and inventory purchases (food, beverage, pro shop merchandise, course chemicals and fertilizer, fuel, and maintenance parts).
• Prepare and process weekly check runs, ACH payments, and electronic transfers.
• Maintain vendor master files, including W-9 collection, certificates of insurance, and updated remittance information.
• Reconcile vendor statements and respond to vendor inquiries in a professional, timely manner.
• Administer club credit card: collect receipts, verify coding, and reconcile monthly statements.
• Reconcile daily point-of-sale revenue postings from food and beverage, pro shop, and golf operations to the general ledger.
• Process employee expense reimbursements in accordance with club policy.
• Track and monitor sales and use tax on purchases. Apply sales tax.
• Prepare and file annual 1099 forms for vendors and independent contractors.
• Maintain organized AP files and support documentation for internal review and annual audit.
• Greet members and guests by name whenever possible, and manage arrivals, sign-ins, and guest registration.
• Answer, screen, and route all incoming calls; take accurate messages and follow up on requests.
• Respond to member inquiries regarding tee times, dining reservations, club events, and facility hours.
• Handle incoming and outgoing mail, packages, and deliveries; distribute to the appropriate departments. Drop off deposits at the Bank.
• Coordinate the club's tournament calendar, including member events, invitationals, guest days, and outside outings.
• Manage player sign-ups, waitlists, entry fees, handicaps, flights, and pairings in the club's golf management system.
• Prepare tournament materials: cart signs, scorecards, rules sheets, pairings sheets, and prize lists.
• Compile and publish results, prize distributions, and gross/net standings promptly after each event.
• Coordinate with the Golf Shop, Food & Beverage, and Grounds teams on event logistics, timing, and setup needs.
• Draft and distribute event announcements, entry forms, and reminders to the membership.
• Maintain accurate member records, contact information, and account notes in the club database.
• Prepare correspondence, memos, newsletters, and board or committee meeting materials.
• Count cash and reconcile daily receipts.
• Maintain filing systems and event documentation.
• Order and track office and event supplies within budget.
• Managing land shares in Haney’s System and voting table.
• Setting up annual meeting and election.
• Keeping the calendar updated for the Club.
• Maintain confidentiality of all members, employees, and club financial information.
• Assist with special projects and other duties as assigned by the Controller or GM.

Benefits

• Healthcare Benefits – Medical, Dental, and Vision coverage
• Retirement Benefits – 401(k) with employer match (19 years of age and older)
• Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria
• Additional Compensation – Eligibility for Employee Meals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree