Accounts Payable & Cashiering Clerk

The Wild Birch Hotel•Anchorage, AK

9d•Onsite

About The Position

The Wildbirch Hotel is seeking a highly organized and detail-oriented Temporary Accounts Payable & Cashiering Clerk to support the Finance Department during a critical operational period. This position is heavily focused on Accounts Payable processing, invoice management, vendor reconciliation, daily cash handling, and audit support while ensuring compliance with hotel financial controls and company policies. The ideal candidate will have a minimum of 2 years of accounting support experience, preferably in a hotel or hospitality environment, and possess strong administrative discipline, urgency, and accuracy. Hotel accounting experience is strongly preferred due to the complexity of multi-department revenue streams including Rooms, Food & Beverage, Banquets, Parking, and Retail. This role is critical to maintaining vendor relationships, preserving financial accuracy, and supporting the operational cash flow of the hotel.

Requirements

Minimum 2 years of accounting support experience
Accounts Payable experience required
Cash handling and cashiering experience required
Strong understanding of invoice processing and account coding
Experience with reconciliations
Strong organizational skills
High attention to detail
Strong sense of urgency and follow-up
Ability to manage deadlines effectively
Proficient in Microsoft Excel, Outlook, and accounting systems

Nice To Haves

Hotel or hospitality accounting experience strongly preferred
Experience with hotel PMS systems such as Oracle OPERA Cloud
Experience with hotel accounting systems such as ProfitSword
Knowledge of Food & Beverage cash controls
Multi-department accounting exposure

Responsibilities

Review, verify, and process vendor invoices for payment
Match invoices against purchase orders, approvals, and receiving documentation
Ensure proper coding of invoices to General Ledger accounts and department allocations
Verify department head approvals prior to payment processing
Maintain AP aging and ensure timely payments to vendors
Resolve invoice discrepancies with vendors and department leaders
Process weekly check runs and ACH payment batches
Maintain organized AP filing systems (digital and physical)
Reconcile vendor statements and investigate outstanding balances
Monitor recurring invoices and contract billing
Assist with month-end AP accruals and closing support
Maintain compliance with internal control procedures
Prepare and reconcile daily cash deposits
Verify daily bank drops from Front Desk, Restaurant, Bar, and other cash outlets
Balance cash drawers and investigate variances
Maintain petty cash logs and controls
Reconcile cash over/short reports
Prepare deposit documentation for armored or bank delivery
Support daily revenue audit backup where needed
Maintain cashier accountability logs
Ensure all deposits are secured according to company policy
Maintain professional communication with vendors regarding invoice status and payment schedules
Update vendor files including W-9s and tax documentation
Assist in setting up new vendor accounts
Ensure proper documentation is collected for all vendors
Monitor vendor compliance requirements
Ensure strict adherence to hotel financial policies and procedures
Protect company assets through accurate cash and invoice management
Maintain confidentiality of financial records
Assist with internal and external audit preparation
Ensure segregation of duties is maintained wherever applicable
Assist Controller with administrative finance functions
Support month-end reporting preparation
Organize financial documentation
Track and monitor invoice approvals
Assist with special projects as assigned