Accounts Payable & Billing Specialist

Adelaide

10d•$65,000 - $75,000•Remote

About The Position

This position reports to the Accounting Operations Manager and is responsible for billing and invoicing, accounts receivable, accounts payable, revenue reconciliation, and month-end close support. While this role sits within the Finance team, its impact extends across the business. Accurate billing, collections, and financial records help ensure Adelaide operates efficiently and maintains accurate visibility into the health of the business. In this role, you'll help ensure invoices are issued accurately and on time, payments are collected efficiently, vendors are paid promptly, and financial records remain organized and reliable. As Adelaide continues to grow, this role will help ensure our financial operations remain scalable, accurate, and dependable. We’re seeking a candidate with 4-5 years of experience in bookkeeping, accounting operations, or related finance functions who is comfortable working in a fast-paced environment. This is a fully remote role within the United States, with opportunities to connect with colleagues at our New York office. You’ll need to be in NYC a few times per year.

Requirements

4-5 years of experience in bookkeeping, accounting operations, accounts receivable, accounts payable, or related finance functions
Strong QuickBooks experience
Experience supporting recurring billing and invoicing processes
Advanced Excel / Google Sheets proficiency
Strong attention to detail and organizational skills
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Experience working with CRM and business systems to support billing and customer account management

Nice To Haves

Bachelor's degree in Accounting, Finance, Business, or a related field preferred

Responsibilities

Apply cash receipts daily and maintain accurate supporting documentation; proactively follow up on outstanding remittances to ensure timely cash application.
Code all incoming invoices accurately and promptly, routing for internal approval as required. Maintain strong attention to detail while reviewing invoices and supporting appropriate financial controls. Apply appropriate use of prepaid accounts, collect W-9s from new vendors, and manage vendor setup in QuickBooks.
Respond to customer inquiries in a timely and professional manner, including questions related to invoices, billing adjustments, and statements of account.
Review employee travel and expense reimbursement submissions for accuracy, appropriate GL coding, and compliance with company policy.
Assist with the end-to-end billing process, including generating invoices, sending invoice communications, submitting invoices through client portals, and tracking successful delivery to ensure no invoices fall through the cracks.