Accounts Payable Billing Specialist

Robert Reiser & Co•Canton, MA

2d•Onsite

About The Position

Accounts Payable Specialist – Travel & Expenses Canton, MA On Site – No Remote Availability About Reiser With more than 60 years of success in the food equipment industry, REISER is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making REISER the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment. We take great pride in providing the resources our customers need to ensure their success. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers. This customer-centric focus has led to extraordinary growth, and we are now seeking an experienced Accounts Payable Specialist to support our Accounting and Finance department. If you have strong attention to detail and a strong customer service-oriented personality, we want to hear from you. Our ideal candidate is smart, energetic, hard-working and wants to join a great team. Our Vision Robert Reiser & Co. will serve the food industry and other selected markets by selling and supporting equipment that provides solutions to customer needs. Every customer’s contact will result in an improved relationship with that customer. We will continuously strive to strengthen our supplier partnerships. We will encourage our fellow employees to reach their potential. Therefore, we will earn a fair profit and ensure our future. Essential Functions: You’ll be part of a high-energy department of professionals who are passionate about precision, accuracy, and customer support. As an Accounts Payable Specialist – Travel and Expenses reporting directly to the Accounts Payable Supervisor, you’ll play a vital role in keeping our financial operations running efficiently and effectively while continuing to support the sales and service efforts that other team members provide for our customers. The person in this role will be the go-to resource of all travel and expense matters.

Requirements

High school diploma or equivalent required
2+ years of previous accounts payable experience preferred
Experience with online Expense Reporting application a plus.
Experience with G/L and ERP systems
Strong computer skills with MS Office and ERP systems
Positive attitude and a team player
Self-motivated, detail oriented, and highly organized
Collaborative team player with demonstrated ability to work cross-functionally to achieve common goals
Ability to work in a complex, fast paced and deadline driven environment
Ability to handle multiple assignments concurrently
Excellent oral and written communication skills
Strong analytical and problem-solving ability
Exceptional quality and ethical standards

Responsibilities

Expense reporting for 200+ employees
Training new hires and existing staff on expense report application
Review and process expense reports which include account coding, seeking approvals and providing timely payments
Work with internal and external customers to resolve discrepancies with invoices and expense reports
Charge expenses to appropriate accounts and cost centers
Receives, reviews, verifies, and processes vendor invoices.
Maintain Travelers Database in Concur /Atlas Travel System
Assist in Travel Rules set up in Concur / Atlas Travel Systems
Review for compliance with Travel Rules
Assist with Maintain Traveling Partners Programs and Perks in travel Systems
Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger
Work with internal and external customers to resolve discrepancies with vendor invoices.
Monitor the Accounts Payable inbox to ensure all invoices, credit memos, and other vendor communications are appropriately addressed
Manage all aspects of the vendor payment process including initiating wire transfers and ACH payments.
Reconcile monthly vendor statements and resolve discrepancies to our records.
Maintain strong relationships with external vendors and internal customers.
Assist with the month end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable to the GL and the monthly accrual process
Assist with the 1099 reporting process at year-end
Ensure compliance with company processes, controls, and policies
Set up and train new hires on Concur for travel bookings
Assist with special projects as needed.