Accounts Payable Associate

Aston Carter • Tualatin, OR

3d • $25 - $35 • Onsite

About The Position

The Accounts Payable Associate supports the finance and administrative functions by processing vendor invoices, preparing payments, maintaining accurate accounting records, and providing internal and external customer support. This role combines accounts payable responsibilities with general administrative duties and requires strong attention to detail, accuracy, and the ability to work both independently and collaboratively within a team.

Requirements

• Hands-on accounts payable experience, including invoice processing, payment preparation, and vendor management.
• Experience with accounts payable and receivable processes, including three-way matching of purchase orders, receipts, and invoices.
• Proficiency in accounting functions such as reconciliation of accounts, ledgers, and vendor statements.
• Ability to prepare and process checks, EFTs, and online payments accurately and on schedule.
• Strong Microsoft Excel skills, including use of pivot tables and VLOOKUP.
• Experience working with QuickBooks, including QuickBooks Desktop.
• Familiarity with Microsoft Office applications and Microsoft Teams.
• Ability to analyze information, interpret invoice and expense data, and code expenses correctly to accounts and cost centers.
• Strong attention to detail and high level of accuracy in data entry and recordkeeping.
• Proficient math skills for handling financial calculations and reconciliations.
• Excellent customer service and communication skills for interacting with vendors, internal staff, and other stakeholders.
• Ability to handle debt and credit transactions, including invoice processing and account reconciliation.
• Technology skills and the ability to learn new software systems, including Great Plains Dynamics or similar platforms.
• 1–5 years of administrative experience in a similar role, ideally with direct accounts payable experience.
• Associates or Bachelor’s degree in accounting, finance, or a related field, or an equivalent combination of education and experience.
• Direct communication style and the ability to work independently while managing multiple tasks and deadlines.

Nice To Haves

• Experience with finance functions such as invoice processing, reconciliation, and vendor account verification.
• Knowledge of three-way matching processes to ensure accuracy between purchase orders, receipts, and invoices.
• Familiarity with accounting software such as Great Plains Dynamics and other ERP or bookkeeping systems.
• Comfort working with both accounts payable and accounts receivable tasks as needed.
• Strong organizational skills to manage documents, records, and supplies efficiently.
• Ability to provide clear, professional written and verbal communication to internal and external customers.
• Capability to support special projects and adapt to changing priorities within the finance team.
• Commitment to maintaining confidentiality and safeguarding sensitive financial information.
• Interest in ongoing professional development, including continuing education in accounting or finance.

Responsibilities

• Prepare all vendor invoices for payment, ensuring accuracy, completeness, and proper authorization.
• Answer vendor inquiries promptly and professionally by phone, email, and other communication channels.
• Prepare accounts payable checks, electronic funds transfers (EFTs), and online payments in a timely and accurate manner.
• Reconcile processed work by verifying entries and comparing system reports to account balances.
• Charge expenses to appropriate accounts and cost centers by analyzing invoices and expense reports and recording entries accurately.
• Pay vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing payments, and resolving purchase order, contract, invoice, or payment discrepancies and documentation issues.
• Ensure credits are received for outstanding memos and issue stop-payments or purchase order amendments when necessary.
• Pay employees by receiving, reviewing, and verifying expense reports and preparing reimbursement checks.
• Maintain accounting ledgers by verifying, posting, and updating account transactions in a timely manner.
• Verify vendor accounts by reconciling monthly statements and related transactions, identifying and resolving discrepancies.
• Maintain historical records by scanning and filing documents in an organized and secure manner.
• Coordinate bank activities related to payables, including payment processing and issue resolution.
• Place orders for office supplies, maintain appropriate inventory levels, and ensure cost-effective purchasing.
• Protect the organization’s value by maintaining confidentiality of financial and operational information.
• Assist the Controller with special projects, accounts receivable tasks, and general administrative duties as needed.
• Work collaboratively in a team environment, demonstrating a cooperative and solution-oriented approach.
• Respectfully follow direction from supervisors and respond constructively to feedback.
• Provide internal and external customer support by phone, email, and messaging, ensuring a high level of service.
• Use accounting and office software tools, including Microsoft Excel, QuickBooks, and other systems, to perform daily tasks.
• Perform other duties as assigned to support the finance and administrative functions.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Competitive compensation with structured seasonal and performance-based bonus opportunities
• Paid family medical leave
• Group term life coverage
• Generous allotment of paid days off, holidays, volunteer time off
• Flexible scheduling
• Remote work options after training
• Cell phone reimbursement
• Paid parking
• Wholesale club membership
• Tuition reimbursement for CPA/EA exams and continuing education
• Paid licenses and professional development
• Friday flexibility with seasonal half-day schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree