Accounts Payable Associate

Vision Staffing Solutions•Brea, CA

6d•Onsite

About The Position

Our client, a leading warehouse storage solutions company with multiple locations across several states, is seeking a sharp and detail-oriented Accounts Payable Associate to join their growing accounting team in Brea, CA. This is a great opportunity for someone with strong Accounts Payable experience, excellent attention to detail, and the ability to work accurately in a high-volume, multi-entity environment. The ideal candidate will be comfortable working in NetSuite, managing vendor relationships, resolving discrepancies, and supporting a busy finance department with minimal hand-holding. This position reports directly to the Director of Finance and will work closely with a collaborative accounting team. NetSuite experience is required.

Requirements

Minimum of 4 years of Accounts Payable or accounting experience
Strong understanding of AP processes, accounting principles, and accounting controls
Experience with 3-way matching
Analytical skills to support solving complex transactions processing issues
Strong vendor communication and discrepancy-resolution skills
Ability to process a high volume of invoices with accuracy
Excellent attention to detail and ability to spot issues quickly
Strong organizational skills with the ability to prioritize, multitask, and work independently
Proficiency with Microsoft Outlook, Word, Excel, and Teams
Intermediate Excel skills, including formulas and pivot tables
Strong verbal and written communication skills
High school diploma or equivalent
NetSuite experience is required.

Nice To Haves

Experience in construction accounting, material handling, warehouse storage, equipment, manufacturing, or a similar industry
College degree preferred
Experience supporting multi-state or multi-entity accounting operations

Responsibilities

Be an auditor, ensuring that invoices are processed timely & accurately, and that proper accounting procedures are followed for the purchase and payment of goods and services.
Process vendor invoices accurately and in a timely manner, typically ranging from 100 to 300 invoices per week
Ensure invoices are properly coded, approved, and entered into the accounting system
Work directly with vendors to resolve discrepancies and respond to inquiries
Follow established accounting procedures and avoid system workarounds
Perform 3-way matching of purchase orders, receiving/packing lists, and vendor invoices
Research and resolve vendor discrepancies, payment issues, and invoice questions
Communicate directly with vendors to respond to inquiries and resolve issues
Maintain vendor files, including applications, W-9s, 1099 documentation, and certificates of insurance
Post invoices, prepare checks, and reconcile vendor statements
Maintain Payables Controls: Post Invoices, Prepare Checks, and Reconcile Vendor Statements
Perform data entry, filing, and documentation maintenance
Assist with accounting projects and process improvements as needed
Use project management tools, including ClickUp, to track tasks and workflow