Accounts Payable Associate - Concessions International - Atlanta, GA

Concessions International•College Park, GA

7h•Onsite

About The Position

The Accounts Payable Associate is responsible for monitoring and reviewing the Accounts Payable inbox to ensure compliance with company policies and procedures. This role involves reviewing, entering, and processing vendor invoices, check requests, and expense reports for payment. The associate will perform data entry related to vendor payables, export daily operation invoice files, review for errors and discrepancies, balance the file, and export it into the accounting system R365. Additionally, the role includes preparing and processing vendor payments via ACH, check, or credit card, reconciling vendor statements weekly and monthly, and conducting vendor follow-up to collect past due invoices and address payment inquiries. The associate will also research vendor and operation inquiries to resolve account discrepancies for payment, assist Accountants with General Ledger (GL) account transactions, and maintain positive vendor relationships. The position requires adherence to established company standards, procedures, and applicable laws, as well as responding to accounts payable questions from internal and external customers. The associate will also assist with audits by providing supporting documentation and audit designated expense reports. Other responsibilities include adhering to applicable regulatory requirements, organizational policies, procedures, and departmental guidelines.

Requirements

High school diploma or equivalent and a minimum of three years of administrative or accounts payable experience; or, an equivalent combination of education, training and experience.
Knowledge of generally acceptable accounting principles and account payable principles.
Intermediate proficiency in Microsoft Word, Excel; ability to prepare letters, spreadsheets, and/or other documents as required.
Solid verbal and written communication skills; ability to effectively communicate with employees, customers, vendors and/or others as required.
Ability to handle competing priorities in a fast-paced environment.
Must be detail oriented and organized.
Good problem-solving skills; and deliver results.
Good interpersonal, team building and ability to collaborate and work effectively with others.
Experience is Accounting ERP Systems such as Microsoft Dynamics, Net Suite, Sage or R365

Responsibilities

Monitors and reviews Account Payable inbox to ensure compliance with company policies and procedures.
Reviews, enters and process vendor invoices, check requests and expense reports for payment.
Performs data entry associated with vendor payables.
Exports daily operation invoice files and review errors/discrepancies, balance the file and export it into the accounting system R365.
Prepares and processes vendor payments via ACH, check or credit card.
Reconciles vendor statements weekly and monthly.
Conducts vendor follow-up via phone or email to collect past due invoices and payment inquiries.
Research vendor and operation inquiries to resolve account discrepancies for payment.
Assists Accountants with General Ledger (GL) account transactions as needed.
Maintains positive relationship with vendors and stay abreast of account status.
Functions in accordance with established company standards, procedures and applicable laws.
Respond to accounts payable questions from internal and external customers, including outstanding balances, payments discrepancies, and invoice reconciliation.
Assists with audits and provides supporting documentation for external auditors as requested.
Audit expense reports as designated.
Performs other duties as assigned.
Adheres to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines.