International Assistant Accounts Payable Manager

Xplor

4h • Onsite

About The Position

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and other membership-based and service-based industries simplify operations, uncover insights, and elevate customer and member experiences. The International Assistant P2P Manager role reports to the International P2P Manager working for a shared service centre covering international regions and companies. The role will provide support to the wider team, help/guide the team, monitoring shared inboxes, overseeing the day to day, including approving payment runs and running month end close.. The role also includes processing of invoices, raising payments, supplier account reconciliations, accounts payable ledger reviews identifying account and allocation queries. Other ad hoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times

Requirements

• Good understanding of Accounts Payable procedures and techniques
• Large Multi- Site and cost centre experience
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
• High Volume Processing & fast pace background required
• Accurate and exceptional attention to detail
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Ability to remain calm under pressure
• Good IT skills (Word, MS Outlook, Excel -intermediate level including Pivots & Vlookups).
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders
• Netsuite Experience Required

Nice To Haves

• Management Experience preferable

Responsibilities

• Process supplier invoices, ensure accurate coding and obtaining authorisation within deadlines.
• Raising Manual Payments and Twice Monthly Payment Runs in both local currency and international currencies.
• Checking and approving Payment Runs raised by the AP team.
• Month End processes including assisting Finance with finalising AP postings to facilitate Bank Rec by WD2, Purchase Invoice Accruals, reviewing Accounts Payable Reconciliations to TB for the Team
• Investigating purchase ledger queries across the group and working with colleagues to resolve, ensuring the team have requested copy invoices and statements from suppliers to keep key accounts up to date
• First escalation point for AP team members.
• Escalating any concerns to International P2P Manager
• Assisting with onboarding and training new team members.
• Manage the multiple shared mailbox rota ensuring all emails are dealt with and responded to within a reasonable time.
• Work to agreed KPI's.
• Deal with accounts queries promptly and efficiently.
• Supporting the International P2P Manager.
• Providing timely information to other members of the Accounts team and the wider firm.
• Assisting with yearly audit (providing samples)
• Assisting with queries and ad hoc reporting.

Benefits

• Paid Parental Leave benefit programs
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed