International Assistant Accounts Payable Manager

Xplor

12h

About The Position

At Xplor, we empower small and medium-sized businesses with cloud-based, intuitive technology solutions to manage and grow their operations, allowing owners to focus on their passions. Our Xplor Pay platform ensures businesses receive secure, transparent, fast, and accurate payments without hidden fees, built on our proprietary technology. We are united by our mission to help people succeed, fostering personal connections through our products.

The International Assistant P2P Manager role is part of a shared service center, reporting to the International P2P Manager, and covers international regions and companies. This position supports and guides the team, monitors shared inboxes, and oversees daily operations, including approving payment runs and managing month-end close. Key responsibilities also involve processing invoices, raising payments, reconciling supplier accounts, and reviewing accounts payable ledgers to identify and resolve account and allocation queries. The role requires performing various ad hoc duties to ensure efficient, accurate financial operations, adherence to company policies and procedures, and maintaining a high level of customer service.

Requirements

• Good understanding of Accounts Payable procedures and techniques.
• Large Multi- Site and cost centre experience.
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority.
• High Volume Processing & fast pace background required.
• Accurate and exceptional attention to detail.
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met.
• Ability to remain calm under pressure.
• Good IT skills (Word, MS Outlook, Excel -intermediate level including Pivots & Vlookups).
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.
• Netsuite Experience Required.

Nice To Haves

• Management Experience preferable

Responsibilities

• Process supplier invoices, ensure accurate coding and obtaining authorisation within deadlines.
• Raising Manual Payments and Twice Monthly Payment Runs in both local currency and international currencies.
• Checking and approving Payment Runs raised by the AP team.
• Month End processes including assisting Finance with finalising AP postings to facilitate Bank Rec by WD2, Purchase Invoice Accruals, reviewing Accounts Payable Reconciliations to TB for the Team.
• Investigating purchase ledger queries across the group and working with colleagues to resolve, ensuring the team have requested copy invoices and statements from suppliers to keep key accounts up to date.
• First escalation point for AP team members.
• Escalating any concerns to International P2P Manager.
• Assisting with onboarding and training new team members.
• Manage the multiple shared mailbox rota ensuring all emails are dealt with and responded to within a reasonable time.
• Work to agreed KPI's.
• Deal with accounts queries promptly and efficiently.
• Supporting the International P2P Manager.
• Providing timely information to other members of the Accounts team and the wider firm.
• Assisting with yearly audit (providing samples).
• Assisting with queries and ad hoc reporting.

Benefits

• Enhanced Parental Leave
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council
• Access to free mental health support
• Flexible working arrangements
• discretionary annual bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed