Accounts Payable Associate

Aston Carter•Toronto, ON

1d•CA$25 - CA$28•Hybrid

About The Position

The Accounts Payable Associate is responsible for the accurate and timely processing of invoices and payments in accordance with established policies, procedures, and regulatory requirements. In this role, you process a high volume of invoices, manage purchase orders and three-way matching, respond to vendor and internal inquiries, and support weekly payment runs. You contribute to internal and external audit preparations and provide backup coverage to other accounts payable team members. This position offers the opportunity to work in a collaborative environment, gain experience in a hospital setting, and learn new software and systems.

Requirements

Minimum 3+ years of experience in an accounts payable role.
Proven experience processing a high volume of invoices (approximately 50–80 invoices per day).
Hands-on experience with full end-to-end accounts payable processes in an ERP system, including processing payments within the system.
Strong knowledge and practical application of purchase orders and three-way matching.
Strong Microsoft Excel skills, including pivot tables and horizontal and vertical lookup functions (HLOOKUP and VLOOKUP).
Experience working with ERP systems in an accounts payable environment.
At least 1 year of experience with Oracle, specifically accounts payable modules and invoice processing within the Oracle system.
Strong written and verbal communication skills for interacting with vendors and internal stakeholders.
Ability to respond effectively to vendor and internal queries and resolve issues promptly.
High attention to detail with the ability to self-audit work and identify discrepancies.
Demonstrated ability to work respectfully and professionally within a team.
Ability to work hands-on in financial systems and adapt to process and system changes.

Nice To Haves

Experience working in the healthcare or hospital industry.
Experience with larger, complex ERP systems beyond basic platforms.
Experience with Infor Lawson or similar enterprise financial systems.
Prior involvement in internal and external audit preparation, including documentation gathering and process explanation.
Background in accounting, finance, or a related field is beneficial.
Strong reconciliation skills and familiarity with invoice processing, purchase orders, and accounts payable best practices.
Ability to integrate quickly into a team and contribute positively to team culture.
Professional, respectful demeanor and a collaborative, team-oriented mindset.
Proactive approach to learning new software, systems, and processes.

Responsibilities

Process 50–80 invoices per day in accordance with standard operating procedures and established turnaround times.
Perform full end-to-end accounts payable processing in an ERP system, including invoice entry, matching, approval verification, and payment processing.
Carry out three-way matching of purchase orders, goods receipts, and invoices to ensure accuracy and proper authorization.
Ensure all payments are properly supported and approved in line with payment policies and procedures.
Scan, save, and retrieve invoices and supporting documentation in an organized and timely manner.
Respond promptly and professionally to vendor and internal queries regarding invoices, payments, and account status.
Support and participate in the weekly payment run process, ensuring accuracy and completeness of payment batches.
Provide backup coverage for other accounts payable team members as needed to maintain continuity of operations.
Assist with internal and external audit preparations, including gathering documentation and explaining accounts payable processes and transactions.
Use Microsoft Excel, including pivot tables and VLOOKUP/HLOOKUP functions, to analyze data, reconcile accounts, and support reporting.
Identify and resolve discrepancies through careful reconciliation and self-audit of processed transactions.
Work hands-on in the ERP system daily, troubleshooting issues and documenting challenges encountered, particularly within Oracle AP modules.
Contribute to a respectful, professional, and collaborative team culture that embraces diversity and complies with applicable regulatory requirements.
Maintain high attention to detail and accuracy in all accounts payable activities to support reliable financial reporting.