Accounts Payable Assistant

Hyve Group Ltd•New York, NY

3d•$53,000 - $78,000•Hybrid

About The Position

This role reports to: Accounts Payable Manager Location: New York, USA (Hybrid) As an Accounts Payable Assistant, you'll be an important part of Hyve's global Finance team, helping to ensure supplier invoices, payments and expenses are processed accurately and on time. Based in New York, you'll support our US business while working closely with colleagues across the wider Accounts Payable team in the UK. You'll build strong relationships with suppliers and internal stakeholders, helping to deliver an efficient purchase-to-pay process and maintain strong financial controls. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in delivering great service and wants to develop their career within an international finance team.

Requirements

Experience working in an Accounts Payable or finance administration role within a busy environment.
Experience reviewing and classifying vendor tax documentation to support tax reporting and regulatory compliance
Strong attention to detail and a commitment to delivering accurate, high-quality work.
Excellent communication and customer service skills, with confidence building relationships across the business and with suppliers.
Good organisational skills with the ability to prioritise work and meet deadlines.
Experience using finance systems and Microsoft Excel.
A proactive approach to problem solving and improving processes.
Someone who enjoys working collaboratively as part of an international team.

Responsibilities

Process supplier invoices accurately, including purchase order (PO) and non-PO invoices, ensuring payments are made in line with agreed terms.
Manage supplier queries and the Accounts Payable inbox, providing a responsive and professional service to colleagues and suppliers.
Prepare payment runs and support the accurate posting and reconciliation of supplier payments.
Process employee expenses and company credit card transactions in accordance with Company policies.
Prepare annual Form 1099 annual with suppliers, IRS, and State
Build strong working relationships with colleagues across the US and UK to help resolve queries and improve the efficiency of the purchase-to-pay process.
Support month-end, year-end and audit activities by maintaining accurate financial records and supporting documentation.
Identify opportunities to improve Accounts Payable processes and contribute to continuous improvement across the Finance function.