Accounts Payable Assistant

Aston Carter•Tampa, FL

4d•$19 - $19•Onsite

About The Position

The Accounts Payable Clerk supports the accounting function by accurately reviewing, processing, and recording high volumes of invoices in an ERP system. This role focuses on ensuring timely and precise payments, resolving invoice issues with internal partners, and maintaining compliance with documentation requirements while contributing to a collaborative, cross-trained team environment.

Requirements

2 or more years of accounts payable or accounting experience preferred; candidates with an associate degree and at least 6 months of relevant experience and strong computer/data entry skills are also considered.
Demonstrated ability to manually process 1,400–1,700 invoices monthly within a high-volume environment.
Experience with accounts payable, invoice processing, and invoicing.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel.
Strong communication skills to collaborate effectively with internal partners and team members.
Ability to work as part of a team-oriented environment and support shared responsibilities.
High level of accuracy and attention to detail when reviewing and entering invoice data.
HS Diploma required

Nice To Haves

Experience with JDE or a similar ERP system preferred.
Associate Degree or higher preferred.

Responsibilities

Review and approve invoices, ensuring accuracy and compliance with established policies and procedures.
Perform electronic check matching and verify payment details prior to processing.
Enter accounts payable entries into the ERP system, documenting and correcting any errors as needed.
Communicate proactively with internal partners to address and resolve invoice discrepancies or issues.
Ensure incoming documentation meets all requirements and is properly supported and recorded.
Manually process approximately 1,400–1,700 invoices per month as part of a total volume of around 6,000 invoices including approvals.
Identify and prevent duplicate payments by carefully reviewing large volumes of invoices daily.
Follow established guidelines and cheat sheets to ensure invoices are properly documented and coded.
Perform other minor accounting functions as needed to support the broader finance team.
Provide coverage for and fill in for other team members as needed, contributing to a cross-trained shared services environment.