Accounts Payable Assistant
AMS of UBC•Vancouver, BC
•Hybrid
About The Position
The Accounts Payable Assistant plays a key role in supporting the financial operations of the AMS by managing accounts payable transactions, maintaining accurate financial records, and assisting with electronic payment processing. This position requires a high level of accuracy, organization, attention to detail, and customer service skills.
Requirements
- Diploma in Accounting, or an equivalent combination of education and a minimum of 3 years of experience in an office environment working with accounts payable responsibilities
- Proficiency with Microsoft Office, particularly Excel
- Demonstrated ability to process high volumes of financial transactions accurately and efficiently
- Excellent customer service and communication skills
- Ability to prioritize tasks and work independently with minimal supervision
- Proven ability to handle confidential and sensitive information with discretion
Nice To Haves
- Experience with Business Central ERP System (AP module) preferred
Responsibilities
- Set up new vendors and maintain existing vendor relationships
- Enter and process accounts payable invoices within established timelines
- Obtain required approvals for payments
- Respond to vendor and student inquiries regarding invoice and payment status
- Process weekly EFT payments and ensure timely approval of payment batches
- Void invoices and payments as required
- Create and post journal entries including regular, recurring, and reversing entries
- Verify vendor statements, reconcile paid invoices and follow up on outstanding items
- Maintain AP records, vendor IDs, and system housekeeping
- Code and process incoming invoices for approval
- Support bulk e-Transfer payment verification and processing
- Monitor shared accounts payable inbox
- Coordinate with month-end, period-end, and year-end accounts payable close activities
- Support front reception with customer service overflow and phone inquiries
- Provide backup support for other administrative positions during peak periods seasons and staff absences
- Assist with cash disbursements and change requests
- Perform other duties as assigned by management
Benefits
- extended health and dental benefits
- 3 weeks of vacation
- RRSP/RPP matching program
- meal plan
- hybrid work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
