Accounts Payable Assistant

Gabriella White • Pelham, AL

1d • Onsite

About The Position

Join our fast-paced Accounting team as an Accounts Payable Assistant, where your attention to detail and organizational skills will help keep our financial operations running smoothly. This entry-level, temporary part-time role is perfect for a reliable, motivated self-starter who thrives in an office setting and takes pride in maintaining accuracy and efficiency. In this role, you will be responsible for supporting the smooth operation of the accounts payable function by ensuring documentation is properly managed, organized, and accessible. If you’re enthusiastic, goal-oriented, and ready to make an impact behind the scenes, we want to hear from you.

Requirements

• High school diploma or equivalent required.
• Strong written, verbal, and interpersonal communication skills.
• Highly organized, detail-oriented, and able to manage time effectively to meet deadlines.
• Demonstrated critical thinking, data analysis, and basic problem-solving abilities.
• Proficient in Microsoft Office programs, including Outlook, Excel, and Word.
• Comfortable using standard office equipment such as desktop computers, telephones, printers, copiers, fax machines, and scanners.
• Reliable with a strong record of good attendance, punctuality, and professionalism.
• Works well independently and as part of a team; demonstrates initiative and a self-starter mindset.
• Ability to work 15–20 hours per week, with flexibility to adjust hours as needed based on departmental deadlines or business needs.
• Work schedule to be established at time of hire.

Responsibilities

• Maintains files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting practices (GAAP) for both hardcopy and electronic records.
• Ensures consistent and accurate naming conventions in digital filing systems to support easy retrieval and proper categorization of documents.
• Verifies invoice details prior to scanning to ensure required information is complete, properly placed, and ready for processing by AP Specialists.
• Provides support to Accounting Department, as needed.
• Scan 95% of posted invoices to MFiles with accurate notable information
• Prepare invoices to be shredded
• File all hard copies in file room

Benefits

• 401(k) with match after 12 months for part-time employees
• Employee Assistance Program and Chaplain Services for emotional and mental well-being
• Paid holidays
• Generous discounts on our exceptional products

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED