Accounts Payable Assistant

Phillip Jeffries•Fairfield, NJ

23h•$55,000 - $65,000•Hybrid

About The Position

At Phillip Jeffries, we believe the most beautiful spaces begin with meaningful connections. Since our start in a family garage in 1976, we have grown into a global luxury wallcovering brand trusted by the world’s top designers and architects. Today, our curated collections and dedication to exceptional service set the standard in the industry. That kind of reputation is built by passionate people who know how to sell not just a product, but a story. We're looking for a detail-oriented Accounts Payable Assistant to join our Finance team. Reporting to the Assistant Manager of Accounts Payable, this hybrid role plays an important part in maintaining accurate and timely payment processing, supporting vendor relationships, and ensuring the integrity of our financial operations. This position is based out of our Fairfield, NJ headquarters, with an expectation to work onsite at least three days per week.

Requirements

Bachelor's degree in Accounting, Finance, or a related field preferred.
Previous accounts payable, accounting, or finance experience preferred.
Understanding of basic accounting, bookkeeping, and financial principles.
Strong attention to detail with excellent organizational and time management skills.
Ability to manage multiple priorities while maintaining accuracy.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Proficiency with Microsoft Excel and other business systems.

Responsibilities

Process vendor invoices accurately and timely while ensuring proper coding and documentation.
Review and reconcile vendor statements, identify discrepancies, and partner with internal teams to resolve issues.
Support weekly check, ACH, and wire payment processes.
Assist with preparing and maintaining payment documentation and records.
Help manage international vendor payments and maintain supporting schedules.
Review and process employee expense reports for compliance with company policies.
Communicate with vendors regarding payment status, account inquiries, and invoice discrepancies.
Assist with 1099 preparation and year-end reporting activities.
Generate and analyze accounts payable reports to support accurate financial management.
Collaborate with Finance, Supply Chain, Logistics, Sales, and IT teams to ensure smooth operations.

Benefits

Competitive annual salary ranging from $55,000 - $65,000, based on your experience and background.
Annual company bonus opportunity to reward your performance
Annual Cost of Living increases that honor your growth and commitment
Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Comprehensive medical coverage with employee premiums as low as $50 per month
Coverage options for spouse, domestic partner, civil union partner, and family
Health Reimbursement Account (HRA) to offset medical expenses
Prescription, dental, and vision coverage to support whole-person wellness
Flexible Spending Accounts (FSAs) for healthcare and dependent care
Employee Assistance Program that supports your mental, financial, and physical well-being
Pet insurance for your four-legged companions
32 days of paid time off each year
16 paid vacation days
13 paid holidays, including the week between Christmas and New Year's
Up to 3 additional paid volunteer days annually to support the causes and communities you care about
Structured onboarding plan with clear 30, 60, and 90-day milestones and continued training for long-term success
Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
Access to Working Advantage with discounts on travel, entertainment, and everyday purchases