Accounts Payable

Kwik Chek Food Stores Inc • Bonham, TX

13d

About The Position

The Accounts Payable Assistant supports the McCraw Oil Accounting Department and reports to the Controller. The role processes vendor invoices and payments, reconciles vendor accounts, and maintains vendor records. It helps ensure accurate and timely payment records, effective controls over company disbursements, and professional, responsive service to vendors, while supporting McCraw Oil’s purpose to “Leave ’em Better.” The position also supports month-end close, accruals, annual 1099 reporting, department initiatives, and other assigned duties. The role requires handling confidential vendor and financial information with discretion and building effective working relationships with vendors, co-workers, and other departments.

Requirements

• High school diploma or GED required.
• Experience with an automated accounting system required.
• Experience with Microsoft Excel and Word required.
• Working knowledge of Microsoft Excel and Word and experience with automated accounting systems.
• Strong math skills and a high level of accuracy in invoice entry, account coding, and payment processing.
• Ability to prioritize tasks and meet tight deadlines in a fast-paced team environment.
• Ability to work independently with little supervision and initiate and follow through on tasks and assignments in a timely manner.
• Excellent verbal and written communication skills to communicate effectively with vendors, managers, co-workers, and other departments.
• Commitment to courteous, professional service that builds positive, lasting vendor relationships.
• Ability to perform repetitive movements, including typing and data entry, for extended periods.
• Ability to sit for extended periods and work at a computer.

Responsibilities

• Ensure accounts payable activities comply with company accounting policies and applicable laws and regulations.
• Receive, review, and code vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, bills of lading, and receiving documents, and obtain required approvals.
• Enter approved invoices and process vendor payments by check, ACH, and wire according to the payment schedule.
• Set up new vendor accounts, including collecting W-9s and verifying vendor banking information before payment.
• Assist with vendor account maintenance and updates.
• Monitor accounts payable aging to ensure on-time payments, capture available discounts, and avoid late fees.
• Reconcile vendor statements and research and resolve discrepancies, duplicate payments, and invoice issues.
• Respond to vendor and internal inquiries promptly and professionally.
• Assist with month-end close, accruals, and annual 1099 reporting.
• Report unsafe conditions or activities to a supervisor or Human Resources.
• Handle confidential vendor and financial information with professionalism and discretion.
• Build effective working relationships with vendors, co-workers, and other departments, both in person and remotely.
• Support department initiatives and special projects as assigned.
• Perform other duties as assigned.

Benefits

• Daily Pay Partner
• Health insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Dental insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Vision insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Disability insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Life insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Critical illness insurance plans are available, subject to eligibility based on average weekly hours worked and tenure.
• Vacation, holiday, and bereavement leave are available, subject to eligibility based on average weekly hours worked and tenure.
• 401(k) retirement plan, with eligibility after 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED