Accounts Payable Assistant PTS

Associated Students Inc•Pomona, CA

4h•$0 - $17•Onsite

About The Position

The Accounts Payable Assistant supports Associated Students, Inc. (ASI) financial operations by assisting with accounts payable processing, ensuring payments are processed accurately and on time, and following applicable policies. The position works under the direct supervision of the Accounts Payable Manager and provides support to the accounts payable team. The role processes disbursement requests, purchase orders, and procurement card transactions; enters payable transactions into the accounting system; and prepares batches for check printing, ACH, and EFT transactions under supervision. It also supports vendor record maintenance, tax reporting, financial recordkeeping, reconciliations, reporting, discrepancy resolution, audit preparation, and general administrative tasks. The position works on campus for 15–20 hours per week, with shifts based on organizational operational needs. It is open to eligible Cal Poly Pomona students who meet the stated enrollment, academic-standing, and work-authorization requirements. A satisfactory background check is required before employment begins. ASI employees are mandated reporters under applicable California and CSU requirements.

Requirements

Strong organizational and time-management abilities.
Good communication and interpersonal skills.
Proficiency in Microsoft Office.
Ability to maintain confidentiality and a diplomatic, professional demeanor.
Ability to provide friendly, pleasant, customer-oriented service.
Ability to operate an office workstation using word processing, spreadsheet, and other applications.
Ability to perform accurate, detailed work.
Ability to follow routine verbal and written instructions.
Ability to adhere to work rules, follow directions, use time effectively, and work productively without close supervision.
Ability to prioritize tasks, show initiative, and remain flexible in a changing environment.
Ability to communicate clearly and concisely, verbally and in writing.
Ability to work with a diverse student population and campus community.
Must be an eligible Cal Poly Pomona student with the legal right to work in the United States.
Student employees must meet the stated minimum enrollment requirements, maintain an overall and Cal Poly Pomona GPA of at least 2.0, and be in good academic standing; individuals enrolled only in Extended University are not eligible. Exceptions to unit-load requirements apply during summer and for students who have applied for graduation for the current term.
Must satisfactorily complete a background check, including a criminal records check, before beginning employment.
Must sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

Responsibilities

Process disbursement requests, purchase orders, and procurement card transactions.
Enter payable transactions into the accounting system accurately and in accordance with policies.
Prepare batches for check printing, ACH, and EFT transactions under supervision.
Maintain and update Vendor Data Records and assist with tax reporting requirements.
Support the maintenance of accurate and complete financial records.
Ensure compliance with financial policies, procedures, and regulatory requirements.
Assist with account reconciliations and financial reports as needed.
Assist in resolving discrepancies in accounts and financial records.
Participate in training related to accounts payable processes and systems, and stay informed about finance-related state, CSU, University, and ASI policies and guidelines.
Collaborate with the accounts payable team to process transactions effectively and efficiently, and support cross-training activities.
Provide administrative support, including filing, data entry, and handling accounts payable inquiries.
Assist with audit items and reports as needed.
Participate in departmental meetings and training sessions.
Contribute to assigned special projects and initiatives, and perform other related duties as required.