Accounts Payable Assistant Manager

State of Indiana•Indianapolis, IN

1d•$53,222•Onsite

About The Position

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. Role Overview: As an Accounts Payable Assistant Manager within INDOT’s AP/Travel department, you will lead a team responsible for handling over 150,000 invoices annually totaling $3.7 billion. This position ensures that our vendors are paid accurately and timely, directly supporting INDOT’s construction and operational projects. Location: This position is with INDOT’s Central Office in Indianapolis. Salary: The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Requirements

Specialized knowledge of the principles and practices of public accounting and auditing.
Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
Specialized knowledge of agency programs and software.
Specialized knowledge of agency organization, function, and purpose.
Specialized knowledge of automated systems.
Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
Specialized knowledge of the Auditor of State payroll systems and processes.
Ability to analyze and audit accounts, records, transactions, and reports.
Ability to prepare budgets.
Ability to plan and conduct professional and complex research.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Manage workflow to aggressively process transactions in an accurate and timely manner.
Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
Assure accurate reporting of the disbursement data through various mediums.
Develop and ensure the writing of unit goals and objectives.
Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
Reconcile accounts in which warrants are written.
Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.
Ensure work adheres to quality standards, deadlines, and proper procedures.
Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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