Accounts Payable (AP) Specialist

WesleyLife Career•Johnston, IA

About The Position

As an Accounts Payable Specialist, you will be responsible for full cycle AP processing, including payment processing with weekly payment runs and managing vendor relations. You will also assist with month-end close activities related to Accounts Payable, generate AP aging reports, and assist with audit requests. Maintaining vendor records and ensuring proper setup, including tax and payment terms, is crucial. Additionally, you will troubleshoot discrepancies within NetSuite and collaborate with internal teams to resolve issues, process a high volume of vendor invoices in NetSuite with 3-way matching, and review invoices for accuracy, coding, approvals, and compliance with organization policies, ensuring timely and accurate posting to the general ledger.

Requirements

2-5 years of accounts payable experience, including full cycle AP
Experience with NetSuite ERP (invoice entry, workflows, reporting) or any other similar ERP
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, basic formulas)
Ability to manage high-volume workloads and meet deadlines
Strong communication skills for vendor and internal interactions
Ability to identify and resolve discrepancies independently

Nice To Haves

Experience with multi-entity or multi location businesses

Responsibilities

Full Cycle AP Processing
Payment processing including weekly payment runs
Managing vendor relations
Assisting with month-end close activities related to Accounts Payable
Generating AP aging reports and assist with audit requests
Maintaining vendor records and ensure proper setup, including tax and payment terms
Troubleshooting discrepancies within NetSuite and collaborate with internal teams to resolve issues
Processing high volume of vendor invoices in NetSuite, including 3-way matching
Reviewing invoices for accuracy, coding, approvals, and compliance with organization policies
Ensuring timely and accurate posting to the general ledger