Accounts Payable and Vendor Specialist

Ensign Services•Irvine, CA

2d•$22 - $27•Onsite

About The Position

We are seeking an Accounts Payable Specialist who is a collaborative team player that demonstrates exceptional attention to detail and data entry skills. In this role, you will be responsible for reviewing, entering, documenting, tracking, and processing payments for a high volume of both new and existing vendor requests while consistently maintaining a 98% accuracy rate. You will also provide support for key departmental functions, including mail distribution, ordering office supplies, and preparing, printing, transporting, and assembling high‑volume check runs. This is a great opportunity for a recent graduate to gain hands‑on experience, learn strong accounting fundamentals, and grow within a supportive, team‑focused environment.

Requirements

Exceptional attention to detail and data entry skills.
Ability to successfully complete assignments on time a 98% accuracy rate.
Ability to prepare, print, transport, and assemble high volume check runs multiple times per week.
Operate check‑processing equipment, including loading boxes of checks, running folding/assembly machines, and preparing UPS baskets.
Standard Office Environment
Sit, stand, walk.
Repetitive movement of hands, arms and legs.
See, speak and hear to be able to communicate.
Stoop, kneel or crawl.
Climb and balance.
Carry and lift 10-20 lbs.

Nice To Haves

2 + years of Accounts Payable experience, preferred.
Bachelor’s degree in Business Administration, Accounting, or a related field is preferred but not required.
Strong organizational and prioritizing skills with the ability to multi-task.
Strong attention to detail and accuracy in data entry.
Practical understanding of Excel, Word and Outlook.
Knowledge of general accounting procedures.
Excellent oral and written skills.
Ability to perform essential job functions, with or without reasonable accommodation, including extended computer use and lifting of materials weighing up to 10–20 lbs.

Responsibilities

Process incoming requests, statements, AP emails, and facility inquiries.
Complete new vendor setup requests, including FIN match verification, manual entry into Workday, routing for approvals, and distribution of supplier IDs.
Manage check‑related operational tasks, including voiding and reissuing checks, monitoring security processes, and supporting multiple bank accounts.
Monitor department inventory and manage supply orders (e.g., ink and paper), as needed.
Ability to successfully complete assignments on time a 98% accuracy rate.
Ability to prepare, print, transport, and assemble high volume check runs multiple times per week.
Pick-up department mail and distribute to appropriate team members.
Possesses the desire to learn, voice questions and except challenges for growth.
Operate check‑processing equipment, including loading boxes of checks, running folding/assembly machines, and preparing UPS baskets.
Uphold a team culture grounded in humility, open communication, and a collaborative, open‑door environment.
Learn and live our company values.