Accounts Payable Specialist - Payments & Vendor Management

Trident Seafoods•Seattle, WA

1d•Hybrid

About The Position

The Accounts Payable Specialist - Payments & Vendor Management is responsible for ensuring timely, accurate, and compliant vendor payments while maintaining strong vendor relationships and accurate vendor master data. This position serves as a key contact for vendors and internal stakeholders, resolving payment issues, supporting vendor-onboarding and maintaining adherence to internal controls and company policies. The ideal candidate is customer-focused, detail-oriented, analytical, and committed to continuous improvement within the procure-to-pay process.

Requirements

2+ years Accounts Payable experience in a medium to large organization
Associate degree in accounting or related field
Experience processing electronic payments and managing vendor inquiries

Nice To Haves

SAP S/4 Hana experience
Experience supporting vendor compliance initiatives and audit activities

Responsibilities

Execute scheduled payment runs, including ACH, wire, check, and virtual card payments.
Review payment proposals for accuracy, completeness, and proper approvals.
Investigate and resolve payment exceptions, holds, and rejected transactions.
Ensure compliance with company payment policies, delegation of authority, and internal controls.
Support 1099 reporting activities and year-end vendor payment compliance requirements.
Assist with corporate card and employee expense reimbursement processes, as assigned.
Serve as the primary contact for vendor payment inquiries and issue resolution.
Maintain accurate vendor master records, including vendor setup, changes, banking information, and deactivations as assigned
Validate vendor documentation including W-9s, W-8s, banking information, insurance certificates, and other required compliance documents as assigned
Partner with leadership to ensure vendor compliance requirements are met.
Conduct periodic reviews of vendor records to ensure data accuracy and minimize fraud risks.
Support vendor onboarding activities and ensure all required approvals and documentation are obtained prior to activation.
Identify opportunities to improve payment processing efficiency and vendor experience.