Accounts Payable and Payroll Supervisor (0069)

Southwest Florida Water Management District•Brooksville, FL

2d•$58,410 - $82,305•Hybrid

About The Position

The Southwest Florida Water Management District (District) is seeking an Accounts Payable (AP)/Payroll Supervisor to join its Finance Bureau. This role will oversee the daily operations of the AP and Payroll sections, ensuring accurate, timely, and compliant processing of vendor payments and employee payroll in accordance with federal, state, and local regulations, internal policies, and governmental accounting standards. The Supervisor will provide leadership, technical expertise, and quality control in a fast-paced, team-oriented environment. The District supports work-life balance with flexible and remote work options, making this a hybrid role requiring some on-site presence. The position offers a challenging and fulfilling career contributing to the District's mission of protecting Florida's water resources.

Requirements

Bachelors degree (or higher) in accounting, finance or related field
Six (6) years related work experience (equivalent combination of education and experience is accepted)
Two (2) years of supervisory experience
Valid driver’s license
Masters degree (or higher) in accounting, finance or related field
Eight (8) years related work experience (equivalent combination of education and experience is accepted)
Four (4) years of supervisory experience

Nice To Haves

Experience in finance, accounting, budgeting or related disciplines in a governmental entity.
Experience with governmental accounting and governmental payroll systems
Experience with extracting data from accounting and payroll systems
Experience with both accounts payable and payroll processing.
Experience with reporting payroll information to the Florida Retirement System.
Comfortable with learning, navigating, and applying various software platforms and enterprise systems.

Responsibilities

Supervise the processing of vendor invoices, credit memos, and payment disbursements.
Ensure compliance with internal controls, procurement policies, grant requirements, district policies and procedures, and applicable state and federal regulations.
Review and approve AP vouchers, vendor file maintenance, and weekly payment runs.
Monitor AP aging, resolve discrepancies, ensure adequate documentation is maintained, and coordinate with bureaus to ensure proper coding and documentation.
Assist and help oversee annual 1099 reporting and ensure accuracy of vendor tax information.
Supervise, coordinate, and facilitate the preparation and processing of payroll for all employees.
Ensure compliance with FLSA, IRS regulations, state statutes, FRS, and internal policies.
Review payroll registers, deductions, benefits, garnishments, and adjustments for accuracy.
Ensure timely remittance of payroll taxes, retirement contributions, and other required withholdings.
Maintain payroll records and oversee year‑end W‑2 processing.
Provide direct supervision, training, and performance evaluations for AP and Payroll staff.
Develop and implement internal controls, standard operating procedures, and process improvements.
Serve as a subject‑matter expert for financial systems related to AP and Payroll functions.
Coordinate with HR, Budget, and other bureaus to ensure accurate financial and personnel data.
Assist with internal and external audits by preparing documentation and responding to inquiries.
Assist in month‑end and year‑end closing activities related to AP and Payroll.
Support budget development by providing financial data and analysis.
Maintain confidentiality of sensitive financial and personnel information.
Perform other duties as assigned to support the Finance Bureau.

Benefits

Florida Retirement System (FRS) District Total Contribution 14.03%
9 paid holidays (+ 1 floating holiday)
Generous vacation and sick leave
Paid Parental Leave, including Maternity, Bonding and Family Supportive Work Program
Medical and dental insurance (91- 97% District paid)
Vision insurance
Deferred Compensation Program
Basic and voluntary life and AD&D insurance
Long-term disability (District Paid)
Prescription drug coverage & mail order program
Health savings & flexible spending accounts
Flexible schedule for work-life balance
Legal and Identity Theft protection
Wellness program
Public service loan forgiveness qualified employer
Tuition reimbursement ($5,250/year)
State adoption benefit qualified employer
Employee Assistance Program (EAP)
Transfer in years of service for other public sector work – towards the FRS program and sick time