Accounts Payable and Office Assistant

Your Wireless Inc. • Westbury, NY

9d • $20 - $22

About The Position

Your Wireless is seeking a detail-oriented and organized Accounts Payable and Office Assistant to manage accounts payable functions and provide administrative support for smooth office operations. The role includes processing, verifying, approving, and paying invoices; reconciling vendor statements; maintaining financial records; entering data; and assisting with reports and financial statements. The assistant also supports general office operations, correspondence, phone calls, scheduling, travel arrangements, office supplies, and company events, while collaborating with colleagues and supporting other departments as needed.

Requirements

• High school diploma or equivalent.
• Proven experience in accounts payable or a similar role.
• Proficiency in accounting software and Microsoft Office, particularly Excel and Word.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and manage workload effectively.
• Familiarity with basic office equipment and procedures.
• Must be at least 18 years old and able to provide proof of U.S. work eligibility.

Nice To Haves

• Associate degree in accounting or a related field preferred.
• Knowledge of generally accepted accounting principles (GAAP) is a plus.

Responsibilities

• Process invoices accurately and efficiently.
• Verify invoices for accuracy, including matching them to purchase orders and receiving documents.
• Obtain proper approval for invoice payments.
• Prepare and perform electronic payments or issue checks.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain organized and up-to-date accounts payable records.
• Handle administrative tasks to support office operations.
• Manage incoming and outgoing correspondence, including mail and emails.
• Answer and direct phone calls to appropriate parties.
• Coordinate meetings, appointments, and staff travel arrangements.
• Maintain office supplies inventory and place orders as necessary.
• Assist in organizing company events and activities.
• Enter financial data accurately into accounting software or spreadsheets.
• Maintain an organized filing system for invoices, receipts, and other financial documents.
• Assist in generating reports and financial statements as needed.
• Collaborate with team members to resolve issues and streamline processes.
• Provide support to other departments as needed.

Benefits

• Strong base pay and annual assessment for pay increases.
• Flexible work schedule.
• 401(k) savings program.
• Healthcare program.
• Paid personal time off: 5 days in year one, 10 days in year two, and 15 days in year four and beyond.
• Employee discounts on Verizon Wireless service.
• Employee discounts on devices and accessories.
• Fun working atmosphere.
• Opportunities to grow within the company.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED