Accounts Payable And Expense Specialist

Aston Carter•Raleigh, NC

5d•$54,000 - $62,000•Hybrid

About The Position

The Accounts Payable and Expense Specialist supports a hybrid accounts payable and employee expense function within an evolving ERP environment, moving from ECC to SAP S/4HANA. This role focuses on accurate transaction processing, timely issue resolution, and strong operational support, while contributing to continuous process improvement and maintaining compliance with company policies.

Requirements

1–2 years of experience in accounts payable, expense management, and/or finance operations.
Experience working with ERP, expense management, or procurement systems.
Knowledge of accounts payable processes and expense reimbursement practices.
Ability to process high volumes of transactions accurately and efficiently.
Strong organizational skills with the ability to manage multiple competing priorities.
Effective written and verbal communication skills for interacting with employees, leaders, and vendors.
Strong customer service orientation, with a focus on responsiveness and professionalism.
Attention to detail and accuracy in reviewing documentation, coding, and approvals.
Ability to research and resolve payment, invoice, and expense report issues.
Capability to work within established policies, procedures, and internal controls.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field is preferred.
Experience with SAP, including ECC and/or SAP S/4HANA, or similar ERP financial systems.
Experience with Concur or other expense management platforms.
Experience with Ariba or similar procurement and invoicing systems.
Experience supporting month-end close activities, including reporting and reconciliations.
Experience supporting internal or external audits and responding to documentation requests.
Experience working in a high-volume processing environment with multiple competing priorities.
Experience participating in system implementations, process improvements, or automation initiatives.
Exposure to the rollout of new technologies and AI-enabled tools in finance operations.
Ability to contribute ideas for continuous improvement and operational efficiency.

Responsibilities

Process vendor invoices accurately and on time, ensuring correct coding, approvals, and supporting documentation.
Review and approve employee expense reports to ensure full compliance with company policies and procedures.
Verify documentation, account coding, approvals, and supporting records for both invoices and expense reports.
Identify and resolve exceptions in accounts payable and expense transactions, following up as needed to ensure completion.
Respond promptly to accounts payable and expense-related inquiries from employees, leaders, and vendors.
Research and resolve payment, invoice, and expense report issues, escalating complex or sensitive matters when appropriate.
Maintain positive working relationships with internal and external stakeholders by providing professional, customer-focused support.
Monitor accounts payable and expense processing queues to support timely completion of work and adherence to service expectations.
Review shared mailboxes regularly and respond to requests and questions in a timely and accurate manner.
Support payment processing activities, including preparation and review of payment runs as needed.
Assist with month-end close activities, including reconciliations, reporting, and supporting documentation requests.
Support internal and external audits by providing organized records, explanations, and documentation as requested.
Follow up on outstanding items to help ensure transactions are completed accurately, efficiently, and within required timelines.
Ensure all work complies with company policies, procedures, and relevant controls.
Identify recurring issues or process bottlenecks and recommend practical, actionable solutions.
Support process improvements, system enhancements, and documentation updates related to accounts payable and expense management.
Help maintain organized records and supporting documentation for invoices, payments, and expense reports.
Participate in system implementations, automation initiatives, and the rollout of new technologies and AI-enabled tools as needed.