Accounts Payable and Expense Specialist

Huitt-Zollars•Dallas, TX

10h•Onsite

About The Position

Huitt-Zollars’ Dallas office is looking for an Accounts Payable & Expense Specialist to join our team. The ideal candidate will have a can-do attitude, strong organizational and customer service skills, and a keen sense for detail. This position is responsible for processing and managing company payments, maintaining accurate financial records, and ensuring timely payment of invoices and expenses. This role supports the accounting department by verifying transactions, reconciling accounts, and maintaining employee and vendor relationships. We are a leading Architectural and Engineering firm. We provide quality solutions for our clients and employment opportunities for qualified talent.

Requirements

Bachelor's degree in accounting, finance, business administration or a related field is required.
Experience in construction, engineering, or a project-based industry preferred.
Familiarity with job cost accounting and project cost coding are preferred.
Strong proficiency with Microsoft Office Suite, Adobe Acrobat, and experience with an accounting/ERP system, Deltek Vision or Vantagepoint is a plus.
Demonstrated ability to analyze transactions, identify exceptions, and document findings clearly.
High degree of integrity and objectivity, with the ability to maintain independence and handle sensitive information with discretion.
Strong attention to detail, analytical thinking, and organizational skills.
Effective communication skills, including the ability to present findings diplomatically and hold difficult conversations around non-compliance.
Ability to manage deadlines and handle multiple tasks efficiently.
Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship.
Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.

Nice To Haves

Experience in construction, engineering, or a project-based industry preferred.
Familiarity with job cost accounting and project cost coding are preferred.
Deltek Vision or Vantagepoint is a plus.

Responsibilities

Review employee expense reimbursement submissions for policy compliance, including per diem limits, mileage rates, travel and lodging thresholds, meal allowances, and required supporting documentation.
Identify and investigate policy violations, duplicate submissions, split transactions, personal charges, and unusual spending patterns; document findings and escalate as appropriate.
Create and confirm that all expenditures are recorded in the correct general ledger accounts and, where applicable, allocated to the correct job/cost code or project in compliance with the contract, posting to the general ledger on a bi-weekly basis
Prepare and issue payments by check, ACH, wire transfer, or other payment methods.
Serve as a resource for employees and supervisors regarding financial policies and compliance requirements.
General Ledger Account Reconciliations.
File Maintenance.
Research and respond to internal and external client inquiries.
Assist in ad hoc projects as assigned.