Accounts Payable and Accounts Receivable part-time permanent

Ironside Group•Lexington, MA

About The Position

Ironside is seeking a reliable, detail-oriented individual to join our internal accounting team in a permanent, part-time capacity. Requiring 16–20 hours per week, this position offers long-term stability and a flexible, predictable schedule. This role is an exceptional opportunity for a recent graduate (Associate's or College) looking to build solid, foundational accounting experience.

Requirements

Associate’s degree in business, accounting, or a related field plus 2+ years of relevant work experience, OR 4+ years of hands-on bookkeeping/accounting experience.
Strong Excel and QuickBooks Online (QBO) skills are required.
Experience with accounting software is essential.
Excellent verbal and written communication skills, extreme attention to detail, and the ability to handle confidential information with discretion.

Nice To Haves

Familiarity with BigTime, Avalara, and Slack is highly preferred.

Responsibilities

Perform daily Accounts Receivable (A/R) and Accounts Payable (A/P) tasks with high accuracy.
Create weekly/monthly invoices and distribute them to customers.
Submit invoicing and collections reports to the bank.
Reconcile subcontractor hours against invoices received and ensure vendor files are complete with current W-9s.
Prepare and distribute 1099s at the end of the year.
Complete month-end reporting, general tasks, and bank/account reconciliations.
Audit, approve, and upload employee credit card charges (AMEX@Work) into BigTime at the end of each month.
Reconcile company credit card statements and create monthly expense reports.
Complete monthly sales tax reconciliations and update data within Avalara (products, locations, etc.).
Assist Marketing with monthly & quarterly MDF (Marketing Development Funds).
Assist with annual audit schedule preparation.
Process daily digital mail via Earth Class Mail and create UPS/FedEx labels.
Receive company phone calls via email and forward them to the appropriate contact.
Place orders for office items as needed (supplies, water, coffee).