Accounts Payable And Receivable Specialist

Aston Carter•Heritage Hills, NY

2d•$34 - $38•Onsite

About The Position

The Accounts Payable Specialist plays a key role in managing high‑volume invoice processing, vendor relationships, and financial accuracy within QuickBooks Desktop. This position is centered on AP excellence—three‑way matching, reconciliations, payment processing, and month‑end support—while also assisting with basic accounts receivable tasks that can be learned on the job. You’ll work closely with internal departments, vendors, and a collaborative accounting team to resolve discrepancies, ensure tax compliance, and support continuous improvement across accounting workflows.

Requirements

4+ years of hands‑on accounts payable experience in a high‑volume environment
Strong proficiency with QuickBooks Desktop
Solid experience with three‑way matching
Ability to process 50+ invoices per day accurately
Working knowledge of sales tax and invoice compliance
Strong reconciliation skills and vendor communication abilities
High attention to detail and accuracy
Proficiency with Microsoft Excel (pivot tables, VLOOKUPs preferred)
Strong organizational skills and ability to manage multiple deadlines
Effective written and verbal communication
Ability to maintain confidentiality of financial information

Nice To Haves

Bookkeeping experience supporting AP and basic AR
Experience with account reconciliations and month‑end close
Familiarity with purchase orders and AP workflows
Ability to learn AR processes such as invoicing, payment posting, and collections
Comfort working with accounting software and adapting to new workflows

Responsibilities

High‑volume invoice processing — Process 50+ vendor invoices daily with accuracy and speed
Three‑way matching — Match purchase orders, receiving documents, and invoices to ensure completeness
PO verification — Confirm purchase order accuracy and resolve discrepancies with vendors and internal teams
Invoice coding — Code invoices correctly and route for approval per company policy
Vendor payments — Manage payment runs and maintain accurate AP records
Tax compliance — Review invoices for sales tax and other tax‑related requirements
Vendor reconciliations — Reconcile vendor statements and resolve outstanding balances
Vendor communication — Respond to vendor inquiries and resolve payment issues
Month‑end AP support — Assist with AP reconciliations, reporting, and close activities
Customer invoicing — Generate and distribute customer invoices
Payment posting — Apply customer payments and maintain accurate AR records
Aging report review — Monitor aging reports and follow up on outstanding balances
Collections communication — Conduct professional, scripted collection calls
Billing discrepancy resolution — Research and resolve basic billing or payment issues
AR reporting — Assist with month‑end and year‑end AR reporting
QuickBooks recordkeeping — Maintain accurate financial records
Account reconciliations — Assist with reconciliations across AP and AR
Audit support — Provide documentation and analysis for audits
Process improvement — Collaborate on workflow enhancements
Excel reporting — Use Excel for tracking, analysis, and reporting