Accounts Payable Analyst

IDI: Insulation Distributors Inc.•Chanhassen, MN

18h

About The Position

The Accounts Payable (AP) Analyst plays a key role in the Corporate Finance team, supporting the accuracy, efficiency, and integrity of the company’s procure-to-pay (P2P) cycle and related vendor accounting functions. This position performs advanced analysis of vendor invoice processing, the three-way match process (purchase order → warehouse receipt → invoice), Concur expense reporting, vendor master data, including vendor account reconciliations while driving continuous improvement initiatives in AP processes across the organization. In this role, the AP Analyst will also support automation initiatives, analyze vendor and rebate data, and collaborate with sales, operations, pricing and purchasing teams to ensure the completeness and accuracy of financial information for a growing wholesale distribution network serving residential and commercial insulation markets.

Requirements

Proficient in using SAP for accounts payable and related financial processes.
Advanced Excel and data analysis skills; proficiency with BI/reporting tools preferred.
Excellent analytical and problem-solving abilities with a focus on process optimization.
Strong attention to detail and accuracy in financial transactions and reporting.
Focused on compliance with company policies and industry regulations, with strong ethical standards in handling sensitive financial data.
Strong organizational abilities with a keen eye for detail.
Proven ability to multi-task, meet firm deadlines, and proactively prioritize tasks in a fast-paced environment.
Demonstrated success in achieving set goals within tight timelines.
Excellent verbal and written communication skills for effective collaboration and issue resolution.
Capable of working independently and as part of a team to support shared objectives.
Responds effectively to evolving systems, processes, and business priorities.
Bachelor’s degree in accounting, finance, or related field preferred.
3–5 years of experience in Accounts Payable, Accounting, or Financial Analysis; experience in a corporate setting strongly preferred.
Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, or Epicor) reporting and AP automation tools. SAP S/4HANA experience would be ideal.
Experience with rebate programs, bulk and tiered pricing structures, and Concur is a plus.

Nice To Haves

Proficiency with BI/reporting tools preferred.
SAP S/4HANA experience would be ideal.
Experience with rebate programs, bulk and tiered pricing structures, and Concur is a plus.

Responsibilities

Report on timely and accurate processing of invoices; maximizing vendor discounts and avoiding late payments and shipping holds.
Investigate and resolve complex discrepancies related to quantities, pricing, freight charges, receipt issues, or incorrect GL coding.
Audit, review, and analyze freight, fuel surcharges, and other delivery costs.
Verify AP batches and resolve discrepancies prior to payment execution.
Support electronic payment file uploads and bank communication as needed.
Monitor payment status and support month-end AP accruals and reconciliations.
Review and reconcile rebate transactions and vendor incentive programs, ensuring contractual compliance and accurate profitability analysis.
Review and report on employee expenses.
Continuously validate vendor master data, ensuring accuracy of remit addresses, tax IDs, payment terms, and banking details.
Support the implementation and enhancement of AP systems, automation tools, and digital workflows to improve speed, accuracy, and reporting capability.
Act as a change agent by adapting to evolving business needs and implementing best practices in AP and employee expense management.
Support the AP Team Lead with documentation and maintenance of standardized AP policies, procedures, and internal controls across all business units.
Partner with IT and Finance leadership to ensure AP system integrations align with ERP functionality and company objectives.
Utilize the ERP system (SAP strongly preferred) to manage AP workflows, master data, matching, and coding.
Assist in system upgrades, process improvements, and AP automation initiatives.
Communicate with vendors, branch staff, warehouse personnel, and purchasing teams to resolve invoice and receiving issues.
Conduct historical research and partner with originating departments for issue identification and process modifications.
Prepare and distribute AP reporting for management and senior leadership (invoice volumes, discount capture, aging, vendor issues, exceptions, etc.).
Collaborate with warehouse managers, branch teams, and purchasing to improve receiving accuracy and reduce invoice exceptions.
Maintain accurate and thorough documentation in accordance with company policy and accepted accounting practices.
Assist with annual audits by providing necessary documentation and support.