A/P ANALYST

SUPERIOR VAN & MOBILITY LLC•Jeffersontown, KY

1d•Onsite

About The Position

Superior Van & Mobility is seeking an experienced, detail-oriented Accounts Payable Analyst to support accurate and timely financial transactions across its locations. The position is based in the Louisville corporate office and reports to the Corporate Controller. The Analyst works with accounting personnel, branch teams, and vendors to maintain accurate records, resolve discrepancies, and support efficient accounting operations. The role handles vendor invoices, reconciliations, payment support, corporate credit card transactions, month-end accounting activities, and related financial documentation. It also supports branch operations and purchasing, including assigned used-vehicle inventory accounting, warranty documentation, and supply purchases. The Analyst uses Sage Intacct and Microsoft Excel, follows financial controls, and helps identify and implement approved process improvements. The position supports Superior Van & Mobility’s mission of helping individuals and families facing mobility challenges by maintaining the financial processes that enable the organization to operate effectively.

Requirements

At least 3 years of accounts payable or related accounting experience, including invoice processing, vendor communication, and discrepancy resolution.
Working knowledge of expense coding, invoice approvals, account reconciliations, accruals, month-end accounting support, and internal financial controls.
Experience using an ERP or accounting system and maintaining accurate electronic financial records.
Proficiency in Microsoft Excel and Outlook, including sorting, filtering, comparing, and reconciling financial data.
Strong attention to detail, analytical thinking, and problem-solving skills.
Strong organizational abilities and the ability to manage multiple assignments and deadlines.
Strong written and verbal communication skills.
A professional, service-oriented approach to working with vendors and colleagues.
Ability to work independently while contributing positively to a collaborative team environment.

Nice To Haves

Associate's or bachelor's degree in Accounting, Finance, or a related field, or equivalent education and practical experience.
Experience supporting accounts payable operations across multiple business locations.
Hands-on experience with Sage Intacct.
Experience with corporate credit card reconciliations, vendor statements, electronic payments, and 1099 reporting.
Intermediate to advanced Excel skills, including lookup functions and pivot tables.
Experience with vehicle dealership accounting, inventory records, warranty processing, or purchasing activities.

Responsibilities

Review, verify, and process vendor invoices for assigned locations, ensuring accurate coding, documentation, and approvals.
Match invoices to purchase orders and receiving records when applicable.
Identify and resolve billing discrepancies, duplicate invoices, missing credits, and other payment issues.
Reconcile vendor statements and follow outstanding items through resolution.
Respond to vendor and internal inquiries regarding invoices, payments, and account balances.
Monitor outstanding invoices, pending approvals, and payment deadlines.
Maintain organized vendor records and assist with W-9 documentation and annual 1099 preparation.
Provide backup support for weekly payment processing and approved electronic payment methods.
Prepare payment batches and verify amounts, due dates, credits, and required approvals.
Follow financial controls and procedures for vendor information, payments, and account changes.
Maintain accurate documentation and safeguard confidential company and vendor information.
Process and reconcile corporate credit card transactions, including receipts, coding, and approvals.
Investigate missing documentation, disputed charges, refunds, and transaction discrepancies.
Assist with month-end accounting activities, including expense accruals, account reconciliations, and journal entry preparation.
Provide financial schedules and supporting documentation for accounting reviews and audits.
Help ensure financial transactions are recorded accurately and in the appropriate accounting periods.
Maintain assigned used-vehicle inventory accounting records and related reconditioning costs.
Process vehicle warranty documentation and assist with related accounting, refunds, and reconciliations.
Coordinate approved purchases of electrical, shop, and office supplies for branch locations.
Provide occasional administrative support at Superior locations as coordinated by the Corporate Controller.
Collaborate with branch Office Administrators and General Managers to resolve accounting questions and maintain accurate records.
Identify opportunities to improve accounts payable processes, reduce errors, and increase efficiency.
Use Sage Intacct and Microsoft Excel to support accounting activities, reconciliations, and reporting.
Assist with approved workflow improvements and maintain clear procedures.
Work collaboratively with the accounting team and branch personnel to promote accuracy, consistency, and timely processing.