Accounts Payable Analyst

Pro-Active Engineering•Burnsville, MN

6d•Onsite

About The Position

Pro-Active Engineering has an opening for an Accounts Payable Analyst located at Analog Technologies in Burnsville, MN. This position will be responsible for managing the full accounts payable cycle, ensuring accurate and timely processing of invoices, vendor payments, expense reports, and account reconciliations. In addition, this role will be the primary point of contact at the front desk. This role requires strong analytical skills, attention to detail, organizational skills, customer service orientation, professionalism, and the ability to work effectively in a fast-paced environment.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
3–5 years of experience in Accounts Payable, accounting support, or a related finance role.
Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
Experience with ERP/accounting systems such as supplier portals; Epicor experience is preferred.
Strong understanding of accounts payable processes, invoice matching, payment processing, and vendor management.
Excellent verbal and written communication skills with a professional and courteous demeanor.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High level of accuracy, attention to detail, and problem-solving ability.
Ability to maintain confidentiality and handle sensitive financial and business information.
Comfortable interacting with visitors, vendors, employees, and leadership in a professional office environment.

Nice To Haves

Epicor experience is preferred.

Responsibilities

Process high-volume vendor invoices accurately and timely.
Review, verify, and match invoices with purchase orders and receiving documents.
Apply and process credit memo’s to supplier’s accounts.
Review, update and close DMRs when appropriate
Ensure proper coding and approval of invoices in accordance with company policies.
Prepare and process weekly, bi-weekly, and monthly payment runs via ACH, wire transfers, and checks.
Reconcile credit card statements and resolve invoice discrepancies or payment issues.
Run Received Not Invoiced report to resolve missing invoices, clear out replacement parts, customer supplied parts or credit card items.
Maintain vendor master data and ensure compliance with company procedures.
Respond to vendor inquiries professionally and promptly.
Assist with month-end and year-end closing activities, including accruals and account reconciliations.
Prepare accounts payable aging reports and support cash flow forecasting activities.
Ensure compliance with internal controls, accounting standards, and audit requirements.
Support external and internal audits by providing required documentation.
Collaborate with procurement, operations, and other departments to resolve invoice and payment-related issues.
Identify opportunities to improve AP processes and increase efficiency.
Serve as the primary point of contact for visitors, clients, and vendors.
Greet and check in guests and direct them to the appropriate personnel or meeting locations.
Answer, screen, and route incoming phone calls in a professional manner.
Manage incoming and outgoing mail, packages, and courier services.
Maintain reception area appearance and ensure a professional office environment.
Assist with scheduling meetings, order food, conference room reservations, and general administrative support.