Accounts Payable Analyst

Raymond James•Saint Petersburg, FL

16d•Hybrid

About The Position

The Accounts Payable Analyst is responsible for auditing, processing, and maintaining accounts payable transactions in accordance with company policies and procedures. This role supports the end-to-end accounts payable process, including voucher auditing, purchase order invoice processing, vendor account maintenance, and customer service support for internal and external stakeholders utilizing PeopleSoft Financials. The ideal candidate demonstrates strong attention to detail, organizational skills, and a commitment to providing exceptional service while ensuring timely and accurate payment processing.

Requirements

Knowledge of accounts payable principles, practices, and procedures.
Experience processing invoices, vouchers, and purchase order transactions.
Experience utilizing PeopleSoft Financials or similar ERP systems.
Ability to review and audit transactions with a high degree of accuracy.
Strong organizational, analytical, and problem-solving skills.
Excellent customer service, verbal, and written communication skills.
Ability to manage multiple priorities and meet established deadlines.
Proficiency with Microsoft Office applications, particularly Excel.
High attention to detail and commitment to accuracy.
General Experience - 7 to 12 months

Nice To Haves

Bachelor's Degree (B.A.) in Accounting, Finance, Business Administration, or a related field preferred.
One (1) year of experience in Accounts Payable, accounting, or related financial operations preferred.
Experience with the PeopleSoft Financials Accounts Payable module.
Experience in a high-volume accounts payable environment.
Knowledge of purchase order processing and three-way match concepts.
Experience auditing vouchers and resolving invoice discrepancies.
Intermediate to advanced Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP functions.
Experience supporting audits and maintaining compliance with internal controls.

Responsibilities

Audit vouchers for proper approval, account coding, supporting documentation, and compliance requirements.
Process purchase order (PO) invoices in a timely and accurate manner.
Research and resolve voucher exceptions, matching discrepancies, and workflow issues within PeopleSoft.
Ensure transactions are processed in accordance with internal controls and accounting procedures.
Assist with payment processing and ensure timely disbursement of approved payments.
Utilize PeopleSoft queries and reports to monitor voucher status, payment activity, and outstanding transactions.
Support month-end and year-end closing activities as assigned.
Provide excellent customer service to vendors, employees, and internal business partners.
Respond to inquiries regarding invoice status, payments, vendor accounts, and accounts payable processes.
Research and resolve payment discrepancies and vendor concerns in a professional and timely manner.
Collaborate with departments across the organization to facilitate efficient invoice processing and issue resolution.
Serve as a resource for accounts payable policies, procedures, and payment-related questions.
Support internal and external audit requests by providing required documentation and transaction details.
Identify opportunities to improve accounts payable processes, increase efficiency, and strengthen internal controls.
Participate in system testing, upgrades, and process improvement initiatives as needed.