AP Analyst II

PCI Pharma Services•Rockford, IL

1d•Onsite

About The Position

The Accounts Payable Coordinator II independently manages more complex accounts payable activities, including invoice processing, reconciliations, issue resolution, and audit support. This role serves as an experienced contributor within the AP function, handling higher-volume and higher-complexity transactions, driving root-cause resolution for recurring issues, and supporting continuous improvement initiatives across accounts payable processes.

Requirements

Bachelor's Degree in a related field and/or 3-5 years related experience and/or training.
Basic Mathematical Skills
Intermediate Computer Skills: Ability to perform more complex computer tasks and has knowledge of various computer programs.
Full Professional Proficiency: Ability to speak, read, and write fluently and accurately on all levels pertinent to professional needs.
High Reasoning: Ability to solve practical problems and deal with a variety of concrete variables in situations where there is only limited standardization. Ability to interpret a variety of instructions that may be provided in various forms.

Nice To Haves

Manufacturing and/or supply chain accounting experience
Experience using JDE or similar ERP platforms
Advanced Excel skills (lookups, pivots, reconciliation tools)
Ability to work independently while collaborating cross-functionally
Demonstrated attention to detail, problem-solving, and follow-through
Strong understanding of AP processes, controls, and audit requirements
Ability to manage competing priorities and meet deadlines
High ownership and accountability for work product
Adaptable and responsive in a fast-paced environment
Proactive communicator who partners effectively with internal stakeholders
Uses logic and sound judgment to analyze issues and recommend solutions

Responsibilities

Independently receive, review, and process vendor invoices for payment, including MRO, material, freight, and non-PO invoices, with minimal supervision
Ensure accuracy of invoice coding, compliance with internal controls, and proper authorization prior to payment
Review, validate, and enter expense reports and freight invoices, resolving discrepancies as needed
Partner closely with Procurement, Receiving, and Operations to resolve complex issues related to pricing, quantity variances, receiving errors, and GL coding
Prepare payment requests in JDE (or ERP system) and submit for approval; issue payments across multiple payment types and distribute remittance advice to vendors
Perform accounts payable reconciliations, including reviewing AP reports and reconciling AP-related general ledger accounts as required
Actively manage and reduce Received-Not-Vouchered (RNV) balances through investigation and follow-up
Research and resolve aged, complex, or high-risk AP discrepancies and vendor issues
Drive root-cause analysis for recurring or critical AP issues and recommend process improvements
Respond to vendor inquiries in a timely, professional manner and maintain strong vendor relationships
Maintain accurate and complete records within ERP and supporting systems
Support internal and external audits, including documentation preparation and auditor inquiries
Contribute to updating and improving accounts payable procedures and controls
Demonstrate knowledge of and adherence to all PCI policies, internal controls, and compliance requirements
Performs other duties as assigned by Manager/Supervisor.