AP Analyst

Aston Carter•Addison Township, IL

1d•$24 - $28•Onsite

About The Position

Hiring for an Accounts Payable Analyst to join a large and reputable company! This role focuses on high-volume, vendor-facing accounts payable processing within a dynamic corporate headquarters environment. The Accounts Payable Analyst scans and routes incoming mail and emails, processes invoices and purchase orders, performs detailed vendor statement reconciliations, and supports monthly AP close activities for both government contracts and commercial business.

Requirements

6+ months of accounts payable processing experience with 3-way match in a corporate or similar environment.
Background in high-volume, environment where customer service and relationship management are important.
Demonstrated ability to maintain professional competence and continuously improve AP knowledge and skills.

Responsibilities

Scan all incoming USPS mail into the document retention system and route items for timely processing.
Manage shared email inboxes and workflow queues to ensure invoices, statements, and related documents reach the correct stakeholders.
Perform high-volume vendor statement reconciliations, typically handling a large number of statements and resolving discrepancies frequently.
Copy vendor statements into internal templates, compare them against system records, and investigate any mismatches.
Consult original purchase orders or request missing purchase orders from vendors as needed to resolve discrepancies.
Communicate with buyers and vendors via email and other channels to clarify issues, obtain documentation, and resolve open items.
Process approximately 50 invoices per day manually, ensuring accuracy and completeness for each transaction.
Execute 3-way match processes (invoice, purchase order, and receipt) and, as applicable, 2-way or non-PO standard processes for invoice processing.
Analyze and code vendor invoices and expense reports to the correct accounts and cost centers in accordance with company policies.
Process employee expense reports as required, ensuring compliance with internal guidelines.
Ensure that all accounts payable data is entered and processed in a timely manner for government contracts and commercial business.
Research invoice discrepancies in collaboration with purchasing and vendors and recommend or implement appropriate resolutions.