AP Analyst

Hyve Solutions • Fremont, CA

7d • $61,500 - $76,500

About The Position

We are seeking an experienced Expense & AP Analyst to manage high-volume financial operations with minimal supervision. In this role, you will oversee the end-to-end accounts payable process, manage vendor profiles, administer employee expense reimbursements, and ensure compliance with standard accounting principles. The ideal candidate is a proactive communicator who can identify financial risks and opportunities while ensuring accurate and timely processing of all corporate liabilities.

Requirements

• Bachelor’s degree in accounting, Finance, or a related business field (or equivalent experience).
• Minimum of 3–5 years of progressive experience in accounts payable or expense management.
• Strong working understanding of standard Accounting Principles.
• Proficiency in MS office (Excel, Word, PowerPoint), and complex corporate expense structures.
• Proven ability to manage complex, high-volume financial data with minimal supervision.
• Excellent interpersonal skills to collaborate with internal departments, external vendors, and outsourced BPO partners.

Responsibilities

• Validate all vendor documents required for new vendor onboarding.
• Submit comprehensive vendor setup request forms for managerial approval.
• Maintain and update master vendor profiles, including sensitive bank routing information.
• Process and track formal change requests for existing vendor accounts.
• Process vendor invoices and credit memos accurately and on schedule.
• Resolve payment and billing discrepancies directly with vendors and internal teams.
• Assign proper General Ledger (GL) coding using purchase orders, service types, and department codes.
• Administer Employee Expense Reimbursements (EBE) and generate bi-weekly payroll upload reports.
• Review vendor statements regularly to identify and resolve aged outstanding items.
• Audit vouched invoices processed by the Business Process Outsourcing (BPO) team.
• Prepare comprehensive quarterly vendor reconciliations for official audit review.
• Ensure all financial workflows strictly adhere to established Accounting Principles.
• Generate and submit regular payment forecasts to treasury or management.
• Monitor vendor payment cycles to ensure timely disbursement.
• Communicate proactively with supervisors regarding potential financial gains or losses.

Benefits

• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level