Part-Time AP Admin.

Simmons Foods•Siloam Springs, AR

6d•Onsite

About The Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable. This is a Salary Non-Exempt position.

Requirements

Minimum 2 years high volume Accounts Payable experience.
Basic math skills and knowledge of accounting principles required.
Use of personal computer, calculator, and 10-key required.
Working knowledge of Word and Excel required.
Accurate data entry skills with attention to detail required.
Strong organizational, interpersonal, analytical and verbal/written communication skills required.
Must be able to work independently.
Must be detail oriented and organized.
Must work with a high degree of accuracy.
High school diploma or equivalent.

Nice To Haves

Experience with ERP systems a plus.
Preference for food processing or manufacturing organization.
Bachelor’s degree.
Military experience is valued.

Responsibilities

Centralized processing of payments for all entities, including checks and electronic payments.
Reviews and uploads payment files to the bank.
Generates payment documentation and uploads to suppliers.
Prepares checks for mailing/distribution.
Reviews all payment processes to ensure efficient payment distribution.
Provides daily reports for management on all disbursements.
Processes Accounts Payable system month-end close, reviewing keyed data and ensuring all transactions are ready for posting.
Contacts locations regarding any errors.
Runs processes to transfer transactions to the general ledger for all accounting organizations within Oracle.
Notifies managers that AP processing is complete.
Prepares reconciliation of system Accounts Payable balance with appropriate back-up.
Notifies locations when close is complete.
Creates and distributes monthly reports.
Processes invoices for multiple business units, including sorting, coding, and matching invoices to receiving documentation.
Ensures appropriate approval has been given for expenditure incurred.
Enters invoices and credit memos into ERP system with appropriate general ledger numbers for accurate expense allocation.
Analyzes and codes use tax liability on each invoice.
Reviews and processes expense reports for proper authorization, precision, and required IRS back-up.
Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.
Provides internal and external customer service, answering questions regarding expenses or payment information.
Reviews supplier statements to ensure all invoices and credit memos have been processed.
Provides payment reports or expense distribution reports as needed.
Assists accounting associates with AP keying standards, AP processes, and problem resolution within the ERP system.
Acts as liaison between supplier and buyer with payment issues.
Participates in ongoing development, communication, and implementation of team concepts, programs, and policies.
Coordinates work to ensure best practices with all team members.
Attends appropriate team meetings.
Fosters strong cohesiveness regarding all major issues.
Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team to resolve issues.
Reinforces actions needed to achieve synergy within the larger organization.
Is familiar with Simmons’ established operating systems (e.g., quality, security, office environment, company policies, LEAN).
Understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems.
Considers the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.
Performs other duties as necessary in support of business objectives.