Part-Time AP Admin.

Work at Simmons•Siloam Springs, AR

5d•Onsite

About The Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable. This is a Salary Non-Exempt position responsible for the centralized processing of payments for all entities, making payments to suppliers based on various factors, and performing multiple payment runs including checks and electronic payments. The role involves reviewing and uploading payment files, preparing checks for mailing, generating payment documentation, and providing daily disbursement reports to management. Additionally, it includes processing the Accounts Payable system month-end close, reviewing keyed data for accuracy, running processes to transfer transactions to the general ledger, and reconciling the Accounts Payable balance. The position also handles invoice processing for multiple business units, ensuring proper approvals, entering invoices and credit memos into the ERP system, analyzing and coding use tax liability, and reviewing expense reports. It requires providing customer service to suppliers and internal teams, reviewing supplier statements, and assisting accounting associates with AP standards and problem resolution. The role also involves acting as a liaison between suppliers and buyers, participating as a team member, and adhering to Simmons' operating systems principles.

Requirements

Minimum 2 years high volume Accounts Payable experience.
Basic math skills and knowledge of accounting principles required.
Use of personal computer, calculator, and 10-key and a working knowledge of Word and Excel required.
Accurate data entry skills with attention to detail and strong organizational, interpersonal, analytical and verbal/written communication skills required.
Must be able to work independently, be detail oriented and organized while working with a high degree of accuracy.

Nice To Haves

Experience with ERP systems a plus.
Preference for food processing or manufacturing organization.
We value military experience and welcome veterans to join our team.

Responsibilities

Makes payments to suppliers based on a combination of factors including payment terms, discounts, business priority and funds availability.
Performs multiple payment runs including checks and electronic payments for all companies.
Reviews and uploads payment files to bank.
Generates payment documentation and uploads to suppliers.
Prepares checks for mailing/distribution with any applicable documentation including inter-company mail, USPS and overnight couriers.
Reviews all payment processes routinely to ensure the maintenance of an efficient payment distribution system.
Provides daily reports for management on all disbursements made.
Processes Accounts Payable system month end close.
Reviews keyed data to ensure all transactions are ready for posting for all companies.
Contacts locations regarding any errors.
Runs processes necessary to transfer transactions to the general ledger for all accounting organizations within Oracle.
Notifies managers that AP processing is complete.
Prepares reconciliation of system Accounts Payable balance with appropriate back-up.
Notifies locations when close is complete.
Creates and distributes monthly reports.
Processes invoices for multiple business units.
Sorts, codes and matches invoices to appropriate receiving documentation.
Ensures appropriate approval has been given for expenditure incurred.
Enters invoices and credit memos into ERP system with appropriate general ledger numbers for accurate expense allocation using company keying standards.
Analyzes and codes use tax liability on each invoice and by taxing authority.
Reviews and processes expense reports for proper authorization, precision and required IRS back-up.
Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.
Provides internal and external customer service.
Works with suppliers and internal management team to answer questions regarding expenses or payment information.
Reviews supplier statements to ensure all invoices and credit memos have been processed.
Provides payment reports or expense distribution reports as needed.
Provides assistance with AP keying standards, AP processes, and problem resolution within the ERP system to accounting associates at all locations.
Acts as liaison between supplier and buyer with payment issues.
Participates as a member of the Team.
Participates in ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members.
Attends appropriate team meetings.
Fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc.
Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforces actions needed, to achieve synergy possible within the larger organization.
Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.
Performs other duties as necessary in support of business objectives.