Accounts Payable Administrator

Dynalectric Company•El Cajon, CA

2d•Onsite

About The Position

Dynalectric Company San Diego is currently hiring an Accounts Payable Administrator. The role is an entry level position for a developing Accounting professional providing administrative support to the CFO & the Controller. The Accounts Payable Administrator will be responsible for processing invoices. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

Requirements

0-2 years working in an administrative job, supporting management.
Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
Must have experience with accounting software.
Ability to communicate effectively with various departments and outside vendors.
Must have strong attention to detail.
Must have strong time management abilities.
Must have the ability to compile and analyze data, and problem solve.
Must build positive working relationships with multiple levels of employees and management.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must demonstrate commitment to company values, goals and objectives.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Working knowledge of the construction industry, operations management, and safety practices a plus.
Accounts payable experience a strong plus

Responsibilities

Match vendor invoices and purchase orders, packing slips when applicable.
Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
Enter invoices into accounting software, approve and pay invoices.
Organize and maintain A/P records.
Help Controller with A/P accrual at month’s end.
Close A/P cycle timely in order to help with monthly accounting close.
Assist with audits, both internal and external, by handling all accounts payable related requests.
Obtain vendor statements and reconcile open payables with their open receivable statement.