Accounts Payable Administrator

The Translational Genomics Research Institute•Phoenix, AZ

1d•Hybrid

About The Position

TGen, the Translational Genomics Research Institute, is part of City of Hope. It is an Arizona-based, nonprofit medical research institute dedicated to conducting groundbreaking research with life-changing results, aiming to improve medicine and enhance patient quality of life through innovative scientific breakthroughs and a highly-specialized precision medicine approach. TGen rapidly translates genomic research into medical practice by collaborating with scientific and medical minds worldwide. The organization is seeking a detail-oriented AP Administrator to join its Accounting department. This role is responsible for executing core Accounts Payable functions, ensuring accurate, timely, and compliant processing of invoices and payments. The AP Administrator will support daily Accounts Payable operations, resolve discrepancies, and assist with month-end close activities, collaborating with internal teams and external vendors. While this is a potential hybrid role, new hires are required to work fully onsite for the first 90 days.

Requirements

Associate’s Degree, College Graduate or Certificate of Accountancy.
Strong organizational, time management, and problem-solving skills.
Ability to multi-task with strong attention to detail and ability to maintain a high level of confidentiality.
Excellent communication and interpersonal skills.
Comfortable being an individual contributor who also collaborates well within a team structure.
Looking for a candidate with a continuous learning mindset with a passion for staying updated with industry trends and best practices.
Experience with Microsoft Office suite.

Nice To Haves

Excel skills a plus

Responsibilities

Enter non-PO and PO invoices, credit memos and debit memos in Oracle EBS.
Perform weekly audit of employee expense reports, ensuring compliance with TGen T&E policy and guidelines for T&E expenses related to federal awards.
Process weekly check runs for vendor invoices, employee expense reports and any other department payment requests.
Perform monthly audit and reconciliation of Ramp purchasing card transactions.
Research and resolve invoice, payment and vendor issues independently
Monitor the AP inbox and respond to internal and external inquiries in a timely, professional manner.
Support general ledger activities, including but not limited to posting entries and assisting with month-end close.
Provide documentation and payment support for internal and external audits.
Ensure accuracy and adherence to internal policies, procedures and regulatory requirements.
Identify process improvement opportunities and support automation and efficiency initiatives.