Accounts Payable Administrator

The Dewberry Charleston•Charleston, SC

12h•Onsite

About The Position

At The Dewberry, financial accuracy and operational excellence are the foundation of how we support our teammates and deliver exceptional guest experiences. The Accounts Payable Administrator plays a key role in this mission by managing the full lifecycle of vendor invoicing, payment processing, and expense verification. This position is responsible for maintaining accurate financial records, ensuring timely payments, and supporting the Accounting Manager and Director of Finance in upholding strong internal controls. The ideal candidate is organized, detail-oriented, and committed to providing exceptional internal service to our hotel departments and external vendor partners.

Requirements

1–3 years of Accounts Payable or general accounting experience
Strong understanding of the AP process and basic accounting principles
Proficient in Microsoft Excel
Familiarity with accounting systems
Excellent organizational and time-management skills
Strong interpersonal and communication abilities to support internal teams and vendor relations
High attention to detail and accuracy in all financial tasks
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Customer service-driven approach to supporting hotel operations

Nice To Haves

Hospitality experience preferred
Familiarity with M3 accounting system preferred

Responsibilities

Receive, review, and accurately input all vendor invoices into the accounting system.
Verify coding, approvals, and documentation according to hotel SOPs.
Maintain vendor files, payment terms, W-9s, and 1099 support documentation.
Communicate with vendors regarding billing inquiries, discrepancies, and payment status.
Prepare weekly payment runs, including checks, ACH, and credit card payments.
Monitor payment due dates and ensure timely disbursement.
Reconcile vendor statements and resolve outstanding variances.
Track employee reimbursements and ensure proper documentation.
Maintain accurate and organized digital and physical AP files.
Support internal control procedures by verifying approvals and proper GL coding.
Assist with credit card reconciliation support and expense reporting.
Ensure all invoices are processed before month-end deadlines.
Assist with month-end close by preparing AP-related reports and reconciliations.
Provide backup documentation for audits, tax filings, and year-end reporting.
Coordinate with Purchasing, F&B, Engineering, and other operational departments to resolve invoice or PO discrepancies.
Support ad-hoc financial projects and administrative needs of the accounting team.