Accounts Payable Administrator

AllRock Consulting Limited • Ottawa, ON

69d • Onsite

About The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and enthusiastic Accounts Payable Administrator to join our fast-growing team. This is a unique opportunity to deliver AP assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Ottawa office.

Requirements

• 3+ years of accounts payable experience required
• Strong knowledge of accounting principles and accounts payable processes
• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar ERP systems)
• Intermediate to advanced Microsoft Excel skills
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills.
• High level of discretion and confidentiality.

Nice To Haves

• Diploma or degree in Accounting, Finance, or related field is considered an asset

Responsibilities

• Process high volumes of vendor invoices accurately and in a timely manner
• Match purchase orders, invoices, and receiving documents
• Verify approvals and ensure compliance with company policies and procedures
• Prepare and process electronic transfers, ACH payments, and checks
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries and maintain positive vendor relationships
• Maintain accurate and up-to-date accounts payable records
• Assist with month-end closing activities and reporting
• Support audits by providing required documentation and reports
• Prepare and issue client invoices accurately and in a timely manner
• Send invoices to clients and ensure proper documentation
• Monitor accounts for incoming payments
• Assist with payment application and follow up on outstanding balances as needed

Benefits

• Competitive salaries
• exceptional benefits package
• critical illness
• long-term disability
• life insurance
• comprehensive health and dental coverage
• Health Spending Account
• Financial assistance for professional development
• flexible scheduling

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree