Accounts Payable Administrator

Strategic Communications•Louisville, KY

7h•Onsite

About The Position

Does the opportunity to be part of a rapidly growing company in the IT services industry pique your interest? Are you highly organized with strong attention to detail and looking to expand your knowledge further? We are looking for an entry to intermediate level Accounts Payable Administrator to join our expanding team. This role will have responsibility for Accounts Payable administration and may assist with other projects/duties as assigned by the President and CEO or other senior leadership. The qualified individual should have a high level of discretion, strong work ethic, be trustworthy and reliable.

Requirements

Diploma required
Working knowledge of A/P processes and GAAP standards
Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word required
ISO 9001:2015 training to be completed within 90 days of hire
Must possess excellent time management, communication and organizational skills with strong attention to detail
Capable of making independent decisions in certain circumstances
Effective verbal and written communication skills
Ability to produce accurate work with efficiency
Adaptability, flexibility and stress tolerance
Highly dependable
Able to work independently and as part of a team
Results oriented, capable of meeting deadlines

Nice To Haves

Associate's degree or higher in Accounting, Finance or Business Administration preferred
2+ years of relevant business experience in a high volume A/P environment
Prior experience with QuickBooks Enterprise software will be given preference

Responsibilities

Receipt and reconciliation of vendor invoices (physical and electronic) and data entry into Accounts Payable, ensuring proper sorting, accurate coding and timely payment. Matches documentation (purchase orders, packing slips and other related support) and files documents.
Contacts vendors as needed for monthly statements and invoice disputes.
Upon receipt of invoice(s), receiving of inventory (filling items) in Tigerpaw software system, inputting tracking info where applicable and exporting data to QuickBooks for bill entry.
May assist with tax filings (monthly/quarterly), annual budget and other special projects as needed.
Assists with administrative paperwork in support of Sales and Accounting: vendor setup forms and related updates.
Serves as an overflow to the Logistics/Order Fulfillment function ‐ providing backup support for entering tracking information into relevant systems and/or spreadsheets during peak seasons and vacation periods
Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures.