Accounts Payable & Administrative Coordinator
Richard’s Paint•Rockledge, FL
•Onsite
About The Position
The Accounts Payable Administrator is responsible for processing vendor payments, maintaining accurate financial records, and ensuring compliance with company accounting procedures. This role also supports purchasing activities, reconciliations, and month-end accounting functions while working closely with vendors and internal departments.
Requirements
- High school diploma or GED required.
- 2+ years of Accounts Payable experience (in a Manufacturing environment a plus)
- Proficiency with Microsoft Excel, and Microsoft Office.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Excellent written and verbal communication skills.
Nice To Haves
- Experience with vendor relations and account reconciliation is preferred.
Responsibilities
- Review, verify, and process vendor invoices for payment.
- Prepare accounts payable payments.
- Maintain vendor records, including W-9 forms and tax certificates.
- Respond to vendor inquiries and resolve payment discrepancies.
- Audit freight bills and reconcile invoices against shipping documentation.
- Support purchasing by obtaining pricing, availability, and delivery information from vendors.
- Maintain procurement records, inventory-related documentation, and purchasing files.
- Greet visitors and answer incoming calls in a welcoming and professional office manner.
- Collect, sort, and distribute daily mail, deliveries, and courier packages.
- Maintain / Order office supply inventory as necessary
- Assist in additional tasks and projects assigned by management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
