Accounts Payable & Administrative Coordinator

Richard’s Paint•Rockledge, FL

5d•Onsite

About The Position

The Accounts Payable Clerk is responsible for processing vendor payments, maintaining accurate financial records, and ensuring compliance with company accounting procedures. This role also supports purchasing activities, reconciliations, and month-end accounting functions while working closely with vendors and internal departments. The Administrative Coordinator responsibilities include greeting visitors, managing mail and deliveries, maintaining a paperless office environment, performing general office duties, ordering supplies, and answering phones. This is an office-based position located in Rockledge, Florida, requiring regular use of computers, phones, printers, and other office equipment. It is largely a sedentary role.

Requirements

High school diploma or GED required.
2+ years of Accounts Payable experience
Proficiency with Microsoft Excel, and Microsoft Office.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality and exercise sound judgment.
Excellent written and verbal communication skills.

Nice To Haves

Experience in a Manufacturing environment a plus
Experience with vendor relations and account reconciliation is preferred.

Responsibilities

Review, verify, and process vendor invoices for payment.
Prepare accounts payable payments.
Maintain vendor records, including W-9 forms and tax certificates.
Respond to vendor inquiries and resolve payment discrepancies.
Audit freight bills and reconcile invoices against shipping documentation.
Support purchasing by obtaining pricing, availability, and delivery information from vendors.
Maintain procurement records, inventory-related documentation, and purchasing files.
Greet visitors, ensuring a welcoming and professional office environment.
Collect, sort, and distribute daily mail, deliveries, and courier packages.
Maintain our paperless office environment.
Perform general office duties, including scanning, and copying.
Maintain / Order office supply inventory as necessary.
Answer, screen, and route incoming calls in a professional manner, taking accurate messages.
Assist in additional tasks and projects as assigned by management.